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• Can I delete an item?
  • Deleting an item will remove the item (and its associated acquisitions, possible transfers or dispositions) from the system so you will it is no longer be able to query it.  on the system.  
    • You may delete an
    assets
    • active capitalized asset with an acquisition date in an open period. Otherwise, you have to create a disposition transaction (closed or archived period).  When posting the disposition transaction, the related item will remain on the system but the status will change to 'disposed of'. 
    • You may delete an active or disposed of non-capitalized asset regardless if the acquisition date is in an open, closed or archived period. 
    • You cannot delete a disposed of capitalized asset with an acquisition date in a closed or archived period.
• What if I added the same item twice (two different tag #) in the same fiscal year?  Can I delete the duplicate?
  • If capitalized, you may delete the duplicate item if the acquisition date is in an open period. Non-capitalized assets may be deleted regardless if of the acquisition date is in an open period.
• What if I entered an item twice, but were entered in different open periods.  Can I delete the duplicate?
  • Once you determine which item is the duplicate, if capitalized, you may delete the duplicate item if the acquisition date is in an open period.  If the capitalized duplicate item's acquisition date is not in an open period or you prefer not to re-open the period, you cannot delete the item.  Instead, you must post a disposition via Transactions>Dispositions.  If the item you are disposing is a capitalized item  Since it's capitalized, ensure the 'error adjustment' flag to is checked so that the amount is included on the adjustment column (and not the disposition column) of the GAAP Schedule of Changes reports.   Non 
  • If the item is non-capitalized assets , it may be deleted regardless of their the acquisition date
• If I entered an asset in an open year by mistake, can I delete it or must I create a disposition transaction.
  • Yes, if the item was added in a period that is open, you can simply delete it in Transactions>Items.  This will also automatically delete the associated acquisition transaction.  If the asset was
• How do I delete an item that was entered in a prior period?
  • If the item is non-capitalized, you may delete it regardless of the acquisition date.
  • If the item is capitalized and entered in a prior year and you are not able to open that period or you prefer not to re-open the period, you must post a disposition transaction.  If the item you are disposing is a capitalized itemSince it's capitalized, ensure the 'error adjustment' flag is checked so that the amount is included on the adjustment column (and not the disposition column) of the GAAP Schedule of Changes reports. 

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