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Acquisitions is primarily used to post additional acquisition transactions for existing items. It is located under the Transactions menuTransactions>Acquisitions. It may be necessary to post transactions for existing items in instances such as the following:

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1. From the Transaction menu, select "Acquisitions" to display the Acquisition grid.
2. Click 
3. You may enter the acquisition information manually or if the information is included on the pending file, use the 'pending item' drop-down box to select the acquisition information currently stored in pending.
   1. If pulling the information from the pending file, it will populate many of the fields on this screen.  Please enter Enter a tag number and modify any necessary information. TIP: Once the acquisition is posted, the data will be automatically removed from the pending fileitems.
   2. If manually entering the acquisition information, please enter the desired information.  The tag number must match an existing tag on file.
      1. Type is Type is the code for the "type" of acquisition record. This may be A-acquisition or P-payment. Type "A" Acquisition (default) or Payment. Type 'Acquistion' affects the GAAP schedules if the item is capitalized. Type "P" 'Payment' is used to record payments and does not affect the GAAP schedules.
      2. Date is the date the item was acquired. The date must be in an open period.
      3. Count is the number of acquisitions entered for a single item on the same day. Acquisition transactions for an item are stored in increasing order by date.
      4. Account Code is the USAS source account to which the item was charged.
      5. Vendor Number is the USAS vendor number from which the item was purchased.
      6. Vendor Name will be auto populated when the vendor number is entered.
      7. PO Date is the date of the USAS purchase order.
      8. Amount is the dollar amount expended for the item.
      9. Update Original Cost is checked if the original cost of the item needs to be updated by the amount of the acquisition. If entering an acquisition transaction for historical purposes, the flag would be set to "N" because the amount is already a part of the original cost entered on the inventory. This only affects acquisitions with a type = A.
      10. PO# is the USAS purchase order number used to purchase the item.
      11. Grant ID is the CFDA (Catalog of Federal Domestic Assistance) number as found on the grant papers or a user supplied code to identify federal, state, or other grants.
      12. Fund is the item's fund code stored on the associated item.
      13. Item # is the item number from the USAS purchase order.
      14. Grant Year is the project year for the associated grant code.
      15. Function is the item's function code stored on the associated item
      16. Check # is the USAS check number used in purchasing the item.
      17. Error Correction may be checked if the transaction is an adjustment for an error made in a prior fiscal year.
      18. Asset Class is the item's class code stored on the associated item
4. Click on to add the acquisition.   Click on to cancel out without saving changes.

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