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Dispositions Transfers is a program used to dispose of items from post transfer transactions for items on the inventory systemfile. It is located under Transactions>DispositionsTransactions>Transfers.

Disposition transactions contain information about disposing of an item on the inventory file. These transactions provide a way of recording what has happened to assets no longer being used by the district. Disposition transactions are not required if not on GAAP reporting (GAAP flag is not checked) but are recommended. Posting a disposition transaction keeps the Item record on file changing the status to "D", Disposed of, on the Item record. If on GAAP reporting and a capitalized asset is disposed of, the change of status will be reflected in the "dispositions" column on the Change Schedules,

Create a Disposition

When creating a disposition transaction, the tag number to be disposed of Transfer transactions are posted to record a change in an item's asset class, fund, or function codes. These transactions are not necessary if the GAAP flag is unchecked. These codes can simply be modified on the item record in Items when not on GAAP. Once the GAAP flag is checked, these fields become unmodifiable in Items and any changes require a transfer transaction to be posted. These changes are then reflected in the "transfers in" and "transfers out" columns on the GAAP Change Schedules

Create a Transfer

When creating a transfer transaction, the tag number must exist on the inventory system.  You will be restricted to using a date in an open period if your GAAP flag is checked.

The Description, Fund, Function, Class, Cost Disposed Of, and the Number of Items are filled in automatically from the current information stored on the item.  The "Cost Disposed Of" is the current value of the Original Cost. This value is not related to the "Amount Received" value.

1. From the Transaction menu, select "DispositionTransfers" to display the Dispositions (items currently disposed of) Transfers grid.
2. Click 
3. Search for the item you want to dispose ofcreate a transfer for.  You can use the drop-down or start entering the tag number or item description to narrow down your search.  After selecting the item, the Amount and Old Value (depending on the Type selected) are auto-filled with the current information stored on the item. 
4.  After selecting the item, the Description, Fund, Function, Class, Cost Disposed Of, and the Number of Items are auto-filled with the current information stored on the item. 
   1. Date is the date the item is to be disposed of. The date must be in an open period.
   2. Cost Disposed Of is the current original cost from the Item record.
   3. Code is an existing disposal method stored in Core>Disposition Codes.
   4. Amount Received is the amount the district received from a direct sale or trade in. This is an optional entry.
   5. Authorized By is the name of the person who is authorizing the disposal of the item. This is an optional entry.
   6. Description is the item's description stored in Items.
   7. Function is the item's function code stored in Items.
   8. Fund is the item's fund code stored in Items.
   9. Class is the item's asset class code stored in Items.
   10. Number of Items is the number of items stored in Items.
   11. Error Adjustment should be checked if the disposition is an adjustment for an error made in a prior fiscal year 
   12. NOTE: The Function, Cost Disposed Of, Fund, Number of Items, and Class fields are all non-modifiable fields. These values are carried over from the Item.
5. Click on to add the disposition.   Click on to cancel out without saving changes.

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