Page Comparison

Create all W2 RecordsRecord(s).

• Go to Reports>W2 Corrections>W2C Records and click Create.

  • Employee - Find from dropdown.

  • Year - Select appropriate calendar year from dropdown.

• Click Create Correction Record.

  • Enter the employee SSN in the Original SSN field. If the SSN was reported incorrectly, also enter the correct SSN in the Corrected SSN field.

  • For withholding corrections, in the appropriate 'Original' field enter the value originally reported on the employee's W2 and in the appropriate 'Corrected' field enter the correct value.

  • For Box 12, Box 14, Other State, and/or Local corrections, do the following:

    • Click Add Record under each section needed to be corrected.

    • Enter the the appropriate information in the ‘Original’ field(s) and the ‘Corrected’ field(s).

  • Click Save.

Create a W2C Report.

• Go to Reports>W2 Corrections>W2C Report and Submission.

  • Save and Recall - Use Default.

  • Report Title - Defaults to W2C, but can be changed.

  • Sort Options - Choose from the following:

    • Employee SSN

    • Employee Name

    • Building/Department and Employee Name

    • Building/Department, Pay Group, and Employee Name

    • Pay Group

    • Zip Code and Employee SSN

    • Zip Code and Employee Name

    • Check Distribution and Employee Name

  • Output Type - Report.

  • Year - Choose the appropriate from the dropdown.

  • Specific Employees - leave blank to generate a report of all employees.

  • Click Generate Report.

  • Verify for accuracy.

Create the W2C Form(s).

• Go to Go to Reports>W2 Corrections>W2C Report and Submission.

  • Save and Recall - Use Default.

  • Report Title - Defaults to W2C Forms, but can be changed.

  • Sort Options - Choose from the following:

    • Employee SSN

    • Employee Name

    • Building/Department and Employee Name

    • Building/Department, Pay Group, and Employee Name

    • Pay Group

    • Zip Code and Employee SSN

    • Zip Code and Employee Name

    • Check Distribution and Employee Name

  • Output Type - Forms.

  • Year - Choose the appropriate from the dropdown.

  • Specific Employees - leave blank to generate a form for all employees.

  • Click Generate Forms.

    • Once the forms have been generated, a message will appear. ‘Info - Generated Forms can be found in the W2C Form Output Files View.’

  • Go to Reports>W2C Corrections>W2C Form Output Files.

    • Allows the form(s) to the downloaded for printing.

    • :  Sends the file to the File Archive.  The file can be located in Utilities>File Archive>YYYY - Calendar Year Reports. 

    • :  Allows the form(s) to the deleted.

Create the W2C Submission File(s).