Content Comparison

Creates a Report and Forms from the W2C RecordsTo create a W2C report, the forms, and the submission file for the W2C records created, go to Report>W2 Corrections>W2C Report and Submission.

W2C Report

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Fields Definitions:

• The Save and Recall option , allows the users to create and save certain reports  for different report runs for each report option.  The Default option is the original report and the Most Recent is the last report that was ran by the user.  If the report is no longer needed, click on to delete the report.  The Default reports cannot be deleted. 
• Report Title: The default is ' W2C Report ' butbut can be modified.
• Sort Options:
  • Employee SSN
  • Employee Name
  • Building/Department and Employee Name
  • Building/Department, Pay Group, and Employee Name
  • Pay Group
  • Zip Code and Employee SSN
  • Zip Code and Employee Name
  • Check Distribution and Employee Name
Submission - Generates a Submission File for submitting W2C.Enter the appropriate option in the 'Is this file being resubmitted' field.  
• Output Type
  • Report - Generate a detail report of changes
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  • Forms - Generates a printable W2C Form
    • When the user clicks onImage Removedthe job will start and will get the following message:

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• :  Report.
• From the Year dropdown, select the appropriate year.
• If wanting to run the report for specific employees, locate the employees and click Add to move them to the Selected Employees grid.  Not selecting any employees, will select all employees.
• Click the Image Added option.

W2C Forms

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• The Save and Recall option Image Added, allows the users to create and save certain reports Image Added for different report runs for each report option.  The Default option is the original report and the Most Recent is the last report that was ran by the user.  If the report is no longer needed, click on Image Addedto delete the report.  The Default reports cannot be deleted. 
• Report Title: The default is W2C Forms but can be modified.
• Sort Options:
  • Employee SSN
  • Employee Name
  • Building/Department and Employee Name
  • Building/Department, Pay Group, and Employee Name
  • Pay Group
  • Zip Code and Employee SSN
  • Zip Code and Employee Name
  • Check Distribution and Employee Name
• Output Type:  Forms.
• From the Year dropdown, select the appropriate year.
• If wanting to run the report for specific employees, locate the employees and click Add to move them to the Selected Employees grid.  Not selecting any employees, will select all employees.
• Click the Image Added option.  This generates a printable W2C form.
  • When the user selects Generate Forms, the job will begin.  Once completed, the following message will appear: 

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• Go to Reports>W2C Corrections>W2C Form Output Files.
  • Image Added:  Allows the form(s) to the downloaded for printing.
  • Image Added:  Sends the file to the File Archive.  The file can be located in Utilities>File Archive>YYYY - Calendar Year Reports. 
  • Image Added:  Allows the form(s) to the deleted.

W2C Submission

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• The Save and Recall option Image Added, allows the users to create and save certain reports Image Added for different report runs for each report option.  The Default option is the original report and the Most Recent is the last report that was ran by the user.  If the report is no longer needed, click on Image Addedto delete the report.  The Default reports cannot be deleted. 
• Report Title: The default is W2C Forms but can be modified.
• Sort Options:
  • Employee SSN
  • Employee Name
  • Building/Department and Employee Name
  • Building/Department, Pay Group, and Employee Name
  • Pay Group
  • Zip Code and Employee SSN
  • Zip Code and Employee Name
  • Check Distribution and Employee Name
• Output Type:  Forms.
• From the Year dropdown, select the appropriate year.
• Select the appropriate Kind of Employer from the dropdown.
  • F, Federal Government
  • S. State and Local Governmental Employer (non 501c)
  • T, Tax Exempt Employer
  • Y, State and Local Tax Exempt Employer (501c)
  • N, None Apply
• Select the appropriate Type of Software from the dropdown.
  • In-House Program
  • Off-the-Shelf Software
• Select the appropriate Preparer Code from the dropdown.
  • A - Accounting Firm
  • L - Self-Prepared
  • S - Service Bureau
  • P - Parent Company
  • O - Other
• Select the appropriate Is this file being resubmitted from the dropdown. 
  • No - This is the original W2C file.
  • Yes - If the SSA has reached out to and asked the file be resubmitted, this field should be set to Yes.
    • If yes is selected, the Wage File Identifier (WFID)
 
• • • is then required.  This identifier is included on the notice sent by the SSA.

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• Check 'Start Employee on New Page?' to page break on each employee (only for Report option)
• Year: Select reporting Year from available choices from the drop-down box **Required**
• Specific Employees: Select Employee from dropdown box and click on Add (Leave empty to select all Employees)
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• Enter the appropriate Contact Name.
• Enter the appropriate Contact Phone Number.
• Enter the appropriate Contact Phone Extension.
• Enter the appropriate Contact Fax Number.
• Enter the appropriate Contact Email Address.
• Click Image Addedoption.  This generates the W2C submission file that can be uploaded to the SSA.

Example of W2C Report

Example of W2C Forms.pdf 

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Example of W2C.TXT

Report Bundles 

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