February 1st, 2017
Redefining a User in USXS-R... you've come a long way baby...
User accounts in the redesign have come a long way in terms of flexibility from what Classic currently provides. When your district data is imported into USXS-R, your user accounts will remain intact... users will be logging in using the same username they currently use in Classic as well as have the same account filters/program access they currently have in Classic.
However, Classic doesn't provide much flexibility when it comes to program access on the system.. there are the 3 main types of access: read-only, standard and group manager... are the 3 main types of access. USXS-R still provides those levels of access but it can go above and beyond the "standard three" allowing districts to custom tailor exactly what programs or functions each user or group of users have by creating Roles for them.
Roles
A Role is defined by the district to represent basic functions, responsibilities, or tasks of users in the district. Each role is granted one or more "Permissions", each of which allows a specific functionality within the software. There are separate permissions which allow create, update, delete, report, and/or view access to each main interface in the system. A user can be assigned one or more roles via their User account, thus granting them the permissions related to those roles.
Scenario 1: Building Secretaries needs access to all requisition functionality but only be able to query POs
orand Vendors and run a PO report.
- Click on Select Role from the menu and select click the "Create" button.
- Enter an ID name and description and grant the necessary permissions by double-clicking them under the "Available" column which automatically adds them to the 'Granted' column. In my example below, I created a building secretaries role giving them access to all requisition functionality (USAS_REQUISITION) which allows them to view, create, delete, report and update reqs) but only be able to view purchase orders (USAS_PURCHASEORDER_VIEW), run a PO report (USAS_PURCHASEODER_REPORT) and view vendors (USAS_VENDOR_VIEW). Click on 'Save' when complete.
- Next, click on select User from the menu. If this user has an existing account, modify it. If not, click on 'Create' to create one. Assign the Role as well as any account filters Account Filters for this user. For example, the High School secretary needs access to all accounts with OPU of 002 and granted the 'Secretaries' role.
Scenario 2: Accounts Receivable user only needs access to receipt-related programs
- Create a Role for the Account Receivable user granting the full 'receipt' and 'refund' permissions as well as the ability to view revenue accounts, run a revenue report and view vendor data.
- Next, select User from the menu and assign the AR Role in her User setup.
Scenario 3: User only needs access to import Attendance information in USPS-R
- USPS-R has an existing role created for attendance access called "Legacy Attendance Users" with the following permissions.
- Next, assign the Role in her User setupselect User from the menu and assign the LEGACY-ATTENDANCE-USER role.
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| Feedback Email: ssdt-feedback@nwoca.org |
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USAS-R Account Filters All existing user's Account filters in Classic will be imported into USAS-R. Account Filters is very similar to Classic's USASEC filters screen. When you hover over the 'Access' codes with your mouse, it will define each code. If your filter is broadly-defined, example below entering TI of 02 and OPU of 002 (for a specific building), the following codes will be interpreted as such:
C - Create - create budget accounts with OPU of 002 R - Read - view existing accounts with an OPU of 002 U - Update - modify budget accounts with an OPU of 002 D - Delete - delete budget accounts with an OPU of 002 P - Preencumbrance - post requisitions to budget accounts with an OPU of 002 E - Encumbrance - post purchase orders to budget account with an OPU of 002 |
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User Password Maintenance If you would like certain staff members to have the ability to reset passwords for USAS users, you can create/grant a Role with the USAS_USER_PASSWORD permission and add it to their User profile. This will eliminate having to contact your ITC to change passwords. For example, if you would like your tech coordinator and assistant treasurer to change passwords, create a 'PASSWORD' Role and add it to their user profile. Remember, you can add numerous Roles to the same user. |
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USPS-R Default Roles Along with creating your own custom Roles in payroll, the following are the default payroll roles provided in the USPS-R software.
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