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A look at USPS-R added New Features

New features were added to the canned Audit Report-

• The Pay Distributions, Payroll Account and Payee objects are now available for auditing.
• The capability of auditing Job Calendars  is now an option. This will now allow the selection of the Job Calendar object  to view changes (add, delete and modify) made to Job Calendars.
• An option to select a single Employee for audit reporting is also now available.

In the custom report writer, you will find a new option for CSV Field Name as an output type. This will create a report very similar to the Excel Field Names option, but in a CSV format.

Updated the ODJFS reporting file layout for submission on the new platform that ODJFS will now be using- The Source.

You  can now run an Earnings Register or Employer Master Report for an archived employee by selecting that employee from the grid (Earnings Register) or on Employee Master click on the Select Specific Employees field and enter the employee name then click Add to add the employee to the Selected Employees section.

A Save and Close feature to the EMIS Contractor (CJ) and Contracted Service (CC) detail views was added. The EMIS Contractor view will not clear the combo boxes when a new option is used, but the fields can be overwritten. When using the feature on the Contracted Service-CC records, it clears the complete record after each save.

Added a feature in Utilities/W2 City Overrides, to allow for customization of City tape files.

A report was created under Payments/Refund to show taxes and other amounts withheld for refund of a payroll item.

Added Medicare Employee and Medicare Employer totals breakdown to the Quarter Report.

Added the option to create a specific city W2 Report/W2 Form. On the W2 report view, W2 Report Options tab, a new field has been added to allow selection by city tax entity code when using the Report and Forms output type.  The city tax entity code selection allows you to enter the tax entity code found on a city tax item configuration and then the report/forms will be filtered to only include employees who had the selected city tax item withheld.  If the tax entity code selection is left blank, then no filtering should be done based upon city items withheld.

Added a new feature Employee Onboarding, that can be used when adding a new employee in the system.

A new Mass Delete option has been added to Payroll Processing/Future. By clicking on the box(es) next to the record(s) wishing to be removed from Future and then clicking on the Delete tab the selected record will be removed.

Release Recaps

Starting with the March newsletter, SSDT will provide a link from our wiki containing a 'recap' of new features, improvements and enhancements that took place in the prior month's USAS, USPS and Inventory applications. SSDT releases new software changes every two weeks and includes release notes detailing the changes made and JIRA issues involved with each release.  However, the release notes are listed in separate areas on the wiki per the application they are referencing.   We felt the end-user and ITC staff would appreciate one document containing details of what was released in the prior month for ALL applications.  So if you process payroll for your district, you can easily refer to the USPS-R section for a recap of what took place in the payroll software last month.  An ITC staff member will appreciate the ability to review the entire document to gain a better understanding of what took place in all applications last month in order to better assist their districts.   There are so many changes taking place in the software every release, we thought a monthly recap would provide an easy way to keep up-to-date on what's going on in the applications.   

Displayed below is an example of the January recap link.  A table is included for each application including the release date, version and type of release (regular or hotfix).  The version number will include a direct link to the existing release notes in the wiki.  Listed below each table is an easy-to-understand summarization of what took place, broken down by the type of change - bug fixes, improvements, new features and patches. 

Added an option in System/Configuration/Email Direct Deposit Notice Configuration to allow email direct deposits to send to all emails defined on Employee record or to primary email only.

Added ability to include new W4 fields in the direct deposit notifications.

There is now a  Payroll Item Summary Report for Payroll Processing.

Leave Accumulations are now available on the Employee Dashboard.-- On the Leaves object there is a new Accumulations tab available.

A warning will be produced if trying to Save a Position with no Retirement Code, or a Retirement Code of None.

Added Employee and Pay Group selections to the Processing/Convert Personal Leave to Sick Leave option.

Payroll Initialization-All pay group/date ranges are now included when payroll is initialized. Additions are now setup before final Initialization is processed..

Added a feature to include csv headers in ODJFS New Hire file.  A new check box- Include Headers for Validation in Submission File is now an option when generating ODJFS New Hire submission file.

STRS Advance FY Report will now include a message if an archived compensation is included in Fiscal Year earnings.

An STRS Merge option is available under STRS Advance.  This process allows a merger between the STRS Advance file and a file provided by a third party entity which contains contracted employee information for STRS reporting.

Save and Recall feature have been added to several reports

• Check STRS Advance Report
• Job Calendar Report
• Leave Balance Report
• New Contract Report
• ODJFS Report
• Payroll Report
• Perfect Attendance Report
• Posted Payroll Report
• Quarter Report
• STRS Advance Reports
• W2 Reports

Mass Load Future Pay Amounts-This is a new mass load option, separate from the Attendance Import. You will not be able to load attendance with this new option, you will only be able to load Future Pay Amounts. You can continue to use the Attendance Import. Please see the Mass Load documentation for more information

Created a new Other data File Archive folder. This is a new general archive option that users can load files they wish to save into.

Add a new Compensation field- Code. This allows for easier mass loading of Compensations. No longer need to know the Database Id. TheCode field is defaulted at startup, and can be changed by the user if desired.

There is a new USAS Integration option to post Payment Void/Unvoid Submission to USAS.

Include payables with employer amounts only in Outstanding Payables Archive reports

Added Mass Load features for-

• Leaves
• Payroll Items
• Payroll Item Configurations
• Positions
• User Adjustment Payables

When posting to payroll from Attendance (attendance create, modify, mass add), allow the pay record fields to be modified (pay type, description, units, rate, account) prior to posting to payroll.