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'R' we dropping the '-R' from USXS?  You bet we 'R'

Happy New Year! And what a great start to the new year!  We are nearing the end of our migrations with the start of wave 9 this month! CY2021 included our largest number of migrating districts!  Approximately 320 districts migrated during waves 7 and 8!  With the remaining districts scheduled in wave 9 (ODE has reserved wave 10 for emergency migrations), the light at the end of the tunnel is getting brighter! We appreciate both ITC and district staffs on-going efforts and dedication in making this happen!Just a reminder, our classic software applications will be retired in December 2022. This means we will no longer support the classic software after calendar 2022 closing is complete nor will districts be able to process a payroll for calendar year 2023 in the classic software.  If you are still using our classic applications and are unclear of your migration plan, please contact your ITC immediately for further assistance. To state it clearly once more, you will not be able to process 2023 payrolls in the classic software, so it is imperative that you have migrated from classic before you need to run your first 2023 payroll.very excited to report all Classic migrations are complete!   The last of the inventory migrations wrapped up in December.  CY2022 included the last two waves (9 and 10) with approximately 115 remaining districts migrating USAS and USPS during the year.  However, we also had a very large influx of inventory migrations take place during the year.  Out of the 370 districts that started their inventory migrations in August of 2021, about 300 of them migrated during CY2022! Both district and ITC staff should give themselves a huge pat on the back for this incredible accomplishment.   We did it! 

With the retirement of Classic,  the 'R' is no longer needed to differentiate between Classic and Redesign.  Yes, the current applications are our redesigned software but I think we all can agree, we no longer need to refer to it as 'Redesign.'  It's State Software - USAS, USPS, Inventory, if you will, and we will be updating our wiki this year to no longer refer to it as 'Redesign.'

As with every January newsletter, we like to review some of the features and improvements added to the software in the prior year.  Many of these were requested from user feedback with assistance from the State Software Steering Committee.  Listed below are just a handful of the new features/enhancements in USXS-R that took place in 20212022:

• USAS-R: 
  • Ability to post Purchase Orders, AP Invoices and Vendors from an imported CSV file
  • Ability to email AR billings to customers
  • Repair option implemented in Purchase Orders
  • Performance Improvements made to various grids and reports
  • Created the Appropriation Resolution 'recap' report
  • Creation of an audit report bundle
  • Various canned reports added
  • Ability to modify or delete refunds that do not contain an associated check
  • Requisition Workflows implemented
  • Various improvements made to Account Filters
  • Proration Utility improvements

• USPS-R:
  • Performance Improvements made to various programs, grids, and reports
  • Various Mass Load options added
  • New Mass Change features added related to COVID fields
  • Allow users to modify pay amounts when creating attendance and posting to payroll.
  • Ability to post voided payroll checks to USAS
  • Implemented STRS Merge 
  • Legacy Data File Archive folder added
  • Save and Recall feature added to various reports
  • Convert personal leave to sick leave - Add employee and pay group selections
  • Employee Onboarding Workflows implemented
  • Various W2 improvements and new features

• • modify certain fields on the User record
  • FYE related changes including removing INFOTECIRN and changing CFDA number to be ALN (Assistance Listing Number)
  • Implemented auditor report bundles, including sending reports to auditors via SFTP
  • Allow districts to print 1099s directly from USAS
  • Performance improvements made to AP Invoice and Payables UIs
  • Ability to change a vendor on a new PO without having to reopen a posting period
  • Ability to reverse a receipt without having to reopen the posting period associated with the original receipt
  • Ability for Group Manager role to disable report bundles

• USPS
  • Completed a collection of audit focused enhancements including implementing audit report bundles, audit logging and more options added to the existing audit report
  • Ability to filter expenditure account selection in pay accounts, future pay and current pay
  • Job Calendar report enhancements were added
  • Payroll Account user interface was added to display all accounts in a grid
  • User interface improvements added to Future Pay
  • Allow multiple days for the same calendar day for different retirement entities
  • Updated several reports to generate in Excel/CSV
  • Allow districts to print W2 forms directly from USPS
  • Allow payroll items and configuration to be archived
  • Print screen options were provided in several of the UIs
  • Included payroll item refund payments in the Earnings Register
  • Perfect Attendance Report crated
  • Salary Notice created

• Inventory
  • LDAP Implementation
  • Creation of the Audits report
  • Creation of a FYE report bundle (when closing the period)

• ITCM 
  • Ability for ITCs to submit 1099s, W2s and ODJFS on behalf of their districts