The College Credit Plus (CCP) application is to be used by all EMIS reporting entities and Higher Education Institutions (HEI) as means to verify College Credit Plus enrollment, as well as the credit hour rate charged for those courses, for payment to Higher Education Institutions. The EMIS Reporting entities, the Higher Education Institutions, ITC Staff and ODE personnel all have access to this application.
Users can gain access to the CCP application within ODDEX by using the CCP application link on the navigation bar. Depending upon the user's SAFE roles, the user may have access to CCP Student course and/or Agreement data.
...
Student Course Detail
The student course detail popup shows detail screen is divided into 4 sections. The biographical data as it was reported by both the LEA and within the HEISCR data submissions. The information at the top, the header information, is the basic information for the student course record. The information at the bottom provides a side-by-side display of what is being Higher Education Reported Data is the course details reported by the HEI and LEA.
Student course details may be printed by clicking on the Printer icon in the upper left corner.
Reviews
By clicking on the 'Add Review' button , the LEA is placed in a new screen where they have the opportunity to set flags of contention for a student course or approve the course for payment as reported. The flag options included in this screen shot are for display purposes only, as they may change at any given time. Districts should refer to the ODE web site and CCP reporting documentation for specifics on the flag options available for the current processing year.
In the Note box, districts can add comments about the flag they set. These notes are visible to the HEI that reported the student, all personnel in your district with access to CCP, your ITC support staff and ODE. Notes entered and saved, can not be deleted. What is entered will appear in the detail screen in the column labeled 'Comments'. See more details on the use of 'Comments' in following sections of this document.
When setting the flags, the following submission buttons may be available:
- Save Flags - Saves the flag(s) checked by the district and any notes entered about the flag(s)
- Reviewed - No Flags - District is indicating the student has been approved for CCP payment
- Clear Flags & Mark Reviewed - this is indicating the student did have a flag set, but the flag can be cleared now and the student course is approved for CCP payment
- Cancel - Leaves the screen with no changes saved
All saved information is written back to the database and is available immediately for viewing by both the HEI and LEA.
The following screen shot shows the student details after a flag has been set on a student course record. The information pertaining to the flag appears in the "Reviews" section of the popup window.
The flag(s) that were set will appear in the "Review Flags" column of the Reviews section. If the reviewer included a note when setting the flag, it will appear in the Comments column. The LEA may add additional comments to the review by clicking on the add comment icon .
Commenting
Once a review has been added by the LEA, the ability to comment on the review will be available. Comments may be added by clicking the Add Comment icon in the Reviews section of the student course detail popup. Comments entered and saved, can not be deleted or modified.
After clicking on the Add Comment icon, an additional popup window is opened that allows a comment to be added. The Shared box is checked by default. Shared comments are viewable by anyone with access to the students information through CCP. By unchecking the shared box, only users within the Commenter's agency will be able to view the comment once it has been saved. Comments are available immediately for viewing once the comment has been saved.
If comments are present for a student course, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.
When an LEA is ready to approve the information about the student course for payment, personnel will need to return to the Detail screen for the student course.
. The LEA Payment Responsibility section is the ODE derived data. This section is populated as the payment information is calculated and provided by ODE. The K12 Reported Data section includes all the CCP courses the LEA has reported for the student. The listed of K12 Reported Data is not restricted to courses for the HEI listed on the Higher Education Reported Data section.
The Higher Education Reported Data is the section where districts will focus to review their CCP courses. The data here is that reported by an HEI indicating payment responsibility or there may be data displayed in this section that represents an LEA CCP course for which no HEI agency reported a course for this student.
There is no match up of the data reported in the K12 section and the Higher Education section. The LEA reported course are listed as a reference point.
Districts will want to visually map the Higher Education Reported Data to any displayed LEA Payment Responsibility data rows matching up the course. The LEA Payment data provides the details on how the payment was calculated. Due to the volume of data displayed, some users may have to scroll right to view all the columns or adjust browser window sizes. Data in the far right columns is the least important data and likely only needed when there is a resolution needed with that payment. This Payment Responsibility section may include payments another LEA is responsible for. Inclusion of this data will be seen when the Pmt by Reporting LEA column includes PROP.
Student course details may be printed by clicking on the Printer icon in the upper left corner.
Using the button will return the user to the Summary listing. When using this function, the selections used in the prior query are preserved and the same list of students and HEIs is displayed.
Reviews
By clicking on one of the Review buttons , the LEA can review a course. When selecting the
the user is placed in a new screen where they have the opportunity to set flags of contention for a student course or approve the course for payment as reported. The flag options included in this screen shot are for display purposes only, as they may change at any given time. Districts should refer to the ODE web site and CCP reporting documentation for specifics on the flag options available for the current processing year.
In the Note box, districts can add comments about the flag they set. These notes are visible to the HEI that reported the student, all personnel in your district with access to CCP, your ITC support staff and ODE. Notes entered and saved, can not be deleted. What is entered will appear in the detail screen in the column labeled 'Comments'. See more details on the use of 'Comments' in following sections of this document.
When setting the flags, the following submission buttons may be available:
- Save Flags - Saves the flag(s) checked by the district and any notes entered about the flag(s)
- Reviewed - No Flags - District is indicating the student has been approved for CCP payment
- Clear Flags & Mark Reviewed - this is indicating the student did have a flag set, but the flag can be cleared now and the student course is approved for CCP payment
- Cancel - Leaves the screen with no changes saved
All saved information is written back to the database and is available immediately for viewing by both the HEI and LEA.
When selecting the button, the course is approved with no option to enter comments or flags. If after selecting to
the user needs to comment or set any review flags, simply select the
button from the course row.
The following screen shot shows the student details after a flag has been set on a student course record. The information pertaining to the flag appears in the "Reviews" section of the popup window.
After a review has been completed, to view the complete details, click on the course hyperlink. After doing so, the following popup window will display.
The flag(s) that were set will appear in the "Review Flags" column of the Reviews section. If the reviewer included a note when setting the flag, it will appear in the Comments column. The LEA may add additional comments to the review by clicking on the add comment icon .
Commenting
Once a review has been added by the LEA, the ability to comment on the review will be available. Comments may be added by clicking the Add Comment icon in the Reviews section of the student course detail popup. Comments entered and saved, can not be deleted or modified.
After clicking on the Add Comment icon, an additional popup window is opened that allows a comment to be added. The Shared box is checked by default. Shared comments are viewable by anyone with access to the students information through CCP. By unchecking the shared box, only users within the Commenter's agency will be able to view the comment once it has been saved. Comments are available immediately for viewing once the comment has been saved.
If comments are present for a student course, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.
When an LEA is ready to approve the information about the student course for payment, personnel will need to return to the Detail screen for the student course and select one of the review buttons. . When selecting the 'Review' the flagging options will display and the user must select the appropriate approval as shown below, enter comments as needed and save. When selecting the 'Approve' button, the flag is cleared and the record is approved with the single click.
Once on this screen, the LEA can click on the button and the application will automatically clear any flags that had been set and the student course is marked as having LEA approval for CCP payment. If desired, the
button can be used as well. This will return districts to the Flagging screen. To clear the flags and approve the student course from this screen, click on the
button.
...
If the issue regarding a student is resolved after a record has been escalated, or the record was escalated in error, the LEA will have the ability to cancel the escalation to ODE. Once a record is escalated, a 'Cancel Escalation' button will appear at the bottom on the popup detail windownext to the course. Clicking on the 'Cancel Escalation' button will close the escalated review and reactivate the ODE Age Out.
Reviews area after canceling an escalation
...