The College Credit Plus (CCP) application is to be used by all EMIS reporting entities and Higher Education Institutions (HEI) as means to verify College Credit Plus enrollment, as well as the credit hour rate charged for those courses, for payment to Higher Education Institutions. The EMIS Reporting entities, the Higher Education Institutions, ITC Staff and ODE personnel all have access to this application.
Users can gain access to the CCP application within ODDEX by using the CCP application link on the navigation bar. Depending upon the user's SAFE roles, the user may have access to CCP Student course and/or Agreement data.
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Selecting the Clear link resets the query filters to empty/default values.
Export
Using the Export button, the user has the ability to export Course or Payment data for each student course included in the current selections (Find selections). The data is exported in a TAB delimited format that can be saved and imported into a spreadsheet.
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The flag(s) that were set will appear in the "Review Flags" column of the Reviews section. If the reviewer included a note when setting the flag, it will appear in the Comments column. The LEA may add additional comments to the review by clicking on the add comment icon .
Commenting
Once a review has been added by the LEA, the ability to comment on the review will be available. Comments may be added by clicking the Add Comment icon in the Reviews section of the student course detail popup. Comments entered and saved, can not be deleted or modified.
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Columns in the grid whose headings are blue and contain are sortable. The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading.
Inactive records will be displayed with a strike-thru and are not taken into consideration for payment.
A student may appear in this summary listing more than once. Each entry for a student represents a different LEA that is reporting the student.
Clicking on the SSID or higher ed hyperlinks will open a popup window showing the full details of the student course and payment information as available. The detail screen is where all flagging is initiated. Each student course record must be reviewed and approved or flagged by the LEA. If not reviewed or approved within 45 days, the course record will be considered approved by ODE and payment will occur.
Student Course Detail
The student detail screen is divided into 4 sections. The biographical data as reported by the LEA. The Higher Education Reported Data is the course details reported by the HEI. The LEA Payment Responsibility section is the ODE derived data. This section is populated as the payment information is calculated and provided by ODE. The K12 Reported Data section includes all the CCP courses the LEA has reported for the student. The listed of K12 Reported Data is not restricted to courses for the HEI listed on the Higher Education Reported Data section.
The Higher Education Reported Data is the section where districts will focus to review their CCP courses. The data here is that reported by an HEI indicating payment responsibility or there may be data displayed in this section that represents an LEA CCP course for which no HEI agency reported a course for this student.
There is no match up of the data reported in the K12 section and the Higher Education section. The LEA reported course are listed as a reference point.
Higher Ed agencies will want to visually map the Higher Education Reported Data to any displayed LEA Payment Responsibility data rows matching up the course. The LEA Payment data provides the details on how the payment was calculated. Due to the volume of data displayed, some users may have to scroll right to view all the columns or adjust browser window sizes. Data in the far right columns is the least important data and likely only needed when there is a resolution needed with that payment. This Payment Responsibility section may include payments another LEA is responsible for. Inclusion of this data will be seen when the Pmt by Reporting LEA column includes PROP.
Student course details may be printed by clicking on the Printer icon in the upper left corner.
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Once the LEA has reviewed a student course record, the review information will be displayed in the student details popup window. The HEI gets to this by selecting the course link on the detail page. If the LEA set a flag, the flag will appear in the "Review Flags" column. Any associated comments posted by the LEA regarding the flag will appear in the Comments column of the Reviews section. The HEI may add a comment to the review by clicking on the Add Comment icon .
After clicking on the Add Comment icon, an additional popup window is opened that allows a comment to be added. The Shared box is checked by default. Shared comments are viewable by anyone with access to the students information through CCP. By unchecking the shared box, only users within the Commenter's agency will be able to view the comment once it has been saved. Comments are available immediately for viewing once the comment has been saved.
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HEI's will have the ability to escalate records, which have been flagged by the LEA with a funding related error, onto ODE for review. This is intended to be used if the HEI and LEA are unable to come to a resolution working with one another to resolve the dispute. At that time, an escalation icon will appear in the Review display area, on the left side, next to the add comment icon.
Clicking the escalate icon will bring up a new page where the user will indicate through a flag why they are escalating the student along with a descriptive reason. A descriptive reason must be entered into the text area in order for the escalation to be accepted.
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