The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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Resident districts can see a summary of Audit information about a record by clicking on the icon. The Audit information will include updates to the records.
SOES Detail Screen
The student information included in this detail screen is submitted by the community school. The biographical data is available on this screen as reference. This section includes the residency detail for a student as well as the guardian information. The First Reported date in this section of data represents the first date data for this SSID was reported into the SOES application. The First Reported Date is not the date used for the SOES record age out process. The Last Updated date is used for that calculation. The section of the screen labeled Educating Entity, is the detail provided about the educating community school(s). The Derived enrollment date is provided by ODE and is derived using business rules. The FTE included in this screen is a calculated figure and represents the student FTE community school is receiving funding for. The FTE is calculated by ODE based on the submitted data. Questions about this value or the derived enrollment dates should be submitted to ODE through your ITC support site.
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The student details information may be printed by clicking on the print icon in the upper left corner of the student details popup window.
Default calendar information for the LEA may be seen by clicking on the calendar icon which appears following the LEA name and IRN.
A record appearing as auto-reviewed indicates during the import process it was determined the student is attending the same community school as a prior year, the student is being reported with the same resident district IRN and the same contact data. The resident district will not have the ability to add additional reviews to this student, it is locked except for commenting until a time the community school updates one of the prior mentioned data pieces. If updates were submitted by the community school, the 75 day flagging window opens at that time. If a resident district has proof a student has moved and the address has not been changed, the resident district should attempt to contact the community school personnel to get the address changed. As needed, the resident district can also contact their Area Coordinator.
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The student details information may be printed by clicking on the print icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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