The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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The district has the ability to export all data for each student included in the current selections (Find selections). To do this, click on the button. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
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Resident districts can see a summary of Audit information about a record by clicking on the the blue triangle icon. The Audit information will include updates to the records.
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The student details information may be printed by clicking on the print printer icon in the upper left corner of the student details popup window.
Default calendar information for the LEA may be seen by clicking on the calendar icon which appears following the LEA name and IRN.
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Reviews
By clicking on the button, the resident district is placed in a new screen, where they have the opportunity to set flags of contention for a student or approve them for funding as reported. The flag options included in this screen shot are for display purposes only. Districts should refer to the ODE web site and SOES reporting documentation for specifics on the flag options available for the current processing year.
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Once on this screen, a Resident District can click on the button and the application will automatically clear any flags that had been set by the district and the student is marked as having Resident District approval for Community School funding. If desired, the button can be used as well. This will return districts to the Flagging screen. To clear the flags and approve the student from this screen, click on the button.
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The district has the ability to export the data for students in the current selection (Find selection). After entering the various selection options and then clicking on the button, click on the button. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
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In the Educating Entity section of the detail pop-up, districts can see a summary of Audit information about a record by clicking on the the blue triangle icon to the left. The Audit information will include updates to the records.
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The student details information may be printed by clicking on the print printer icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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