The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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Districts will have the ability to use the various find (query) options. Selections by name, SSID, and Gender are at the student level.
The find by Review Status includes these choices:
- Blank - all records
- New
- No Activity
- New flags/comments
- Flags/Comments
- Reviewed
- ODE override
- Inactive
The find by Reported By allows a resident district the ability to select a specific community school IRN who is reporting your resident students as attending. All community school IRNs who have reported students pointing to you are included in this selection drop down.
The find by Record Age includes these choices:
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The age of the record is determined by the last modified date. It is not determined by the first submitted date.
Find by Address includes these choices:
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A record appearing as auto-reviewed indicates during the import process it was determined the student is attending the same community school as a prior year, the student is being reported with the same resident district IRN and the same contact data. The resident district will not have the ability to add additional reviews to this student, however, they will have the ability to escalate the student to ODE if need be. Refer to the Escalate to ODE section for details on the escalation process. it is locked except for commenting until a time the community school updates one of the prior mentioned data pieces. If updates were submitted by the community school, the 75 day flagging window opens at that time. If a resident district has proof a student has moved and the address has not been changed, the resident district should attempt to contact the community school personnel to get the address changed. As needed, the resident district can also contact their Area Coordinator.
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Once on this screen, a Resident District can click on the 'Reviewed - No Flags' button and the application will automatically clear any flags that had been set by the district and the student is marked as having Resident District approval for Community School funding. If desired, the 'Add Review' button
can be used as well. This will return districts to the Flagging screen. To clear the flags and approve the student from this screen, click on the 'Clear Flags & Mark Reviewed' button
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Escalate to ODE
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The resident district will have the ability to escalate records which have been auto approved onto ODE for review. In order for the escalation ability to become available, the resident district must first add a comment to the auto approval review in effort to work with the community school to resolve the issue before escalating to ODE. If the issue remains unresolved after 14 days, the resident district will have the ability to escalate the record to ODE. At that time, an escalation icon will appear in the Review display area, on the left side, next to the add comment icon.
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The student details information may be printed by clicking on the printer icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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The process of Review and adding comments can occur multiple times.
Escalate to ODE
The community school will have the ability to escalate records which have been flagged by the resident district with a funding impact flag onto ODE for review. In order for the escalation ability to become available, the review must be at least 14 days old. At that time, an escalation icon will appear in the Review display area, on the left side, next to the add comment icon.
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