The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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The district has the ability to export all data for each student included in the current selections (Find selections). To do this, click on the the 'Export' button. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
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- Reg flag - a contesting flag was set by the resident district
- Yellow flag - student is yet to be reviewed by resident district
- Yellow circle containing exclamation point - record has been escalated to ODE
- No flag - reviewed no flags set by resident district
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Reviews
By clicking on the 'Add Review' button, the resident district is placed in a new screen, where they have the opportunity to set flags of contention for a student or approve them for funding as reported. The flag options included in this screen shot are for display purposes only. Districts should refer to the ODE web site and SOES reporting documentation for specifics on the flag options available for the current processing year.
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Once on this screen, a Resident District can click on the button the 'Reviewed - No Flags' button and the application will automatically clear any flags that had been set by the district and the student is marked as having Resident District approval for Community School funding. If desired, the 'Add Review' button button can be used as well. This will return districts to the Flagging screen. To clear the flags and approve the student from this screen, click on the buttonthe 'Clear Flags & Mark Reviewed' button .
Escalate to ODE
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The export function itself does not include selection criteria options. In all cases, a district must select the desired data within the screen and then click on the the 'Export' button.
Once selected, the records can be exported. To do this, click on the Export button. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
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The district has the ability to export the data for students in the current selection (Find selection). After entering the various selection options and then clicking on the the 'Find' button, click on the the 'Export' button. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
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Community Summary Listing Screen
The summary screen includes basic student identifying data and a summary listing of residency data based on dates they were a resident.
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- Reg flag - a contesting flag was set by the resident district
- Yellow flag - student is yet to be reviewed by resident district
- Yellow circle containing exclamation point - record has been escalated to ODE
No flag - reviewed no flags set by resident district
The flag displayed on the left will be the most critical based on the combination of residency records and their status. In the example summary screen above, the student has two residency records. One residency has an open review, the red flag is displayed on the right. The other residency has an escalated review, the yellow circle containing exclamation point is displayed to the right of the residency. The escalation takes precedence when determining which flag to display on the left next to the SSID in this case.
Community Detail Screen
The detail screen includes the information the community school reported for this student plus the flags posted by the resident district and the comments posted by all entities.
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The student details information may be printed by clicking on the printer icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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