The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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Districts will have the ability to use the various find options. Selections by name, SSID, and Gender are at the student level.
The find by Review Status includes these choices:
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- Blank - all records
- Students with empty/no address
- Students with address
Selections also include a Escalated Only allows for filtering by only those records that have been escalated to ODE.
Active Only check box . This allows a district to eliminate the records associated to inactive review flags during the selections.
Also available is the selection of records Modified Since Last Review. This selection allows the Resident district to select only the records a community school has made new comments on, or students they have submitted new data for. The choices are:
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The district has the ability to export all data for each student included in the current selections (Find selections). To do this, click on the button. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
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Summary Screen
In this summary screen, basic student identifiable information is included. The flags in the left most column represent the status of the student.
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The export function itself does not include selection criteria options. In all cases, a district must select the desired data within the screen and then click on the button.
Once selected, the records can be exported. To do this, click on the Export button. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
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Districts will have the ability to use the various find options. Selections by name, SSID, and Gender are at the student level.
The find by Review Status includes these choices:
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- All records
- Funding
- Data Quality
Escalated Only allows for filtering by only those records that have been escalated to ODE.
The find box can be collapsed clicking on the lower left corner icon .
Export
The district has the ability to export the data for students in the current selection (Find selection). After entering the various selection options and then clicking on the button, click on the
button. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
The export function itself does not include selection criteria options. In all cases, a district must select the desired data within the screen and then click on the Export button.
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Summary Screen
The summary screen includes basic student identifying data and a summary listing of residency data based on dates they were a resident.
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The student details information may be printed by clicking on the printer icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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