The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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The ODE Area Coordinator assigned to the districts involved will receive notification on their Landing Page a tuition record has been escalated for review.
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The student details information may be printed by clicking on the printer icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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The process of Review and adding comments can occur multiple times.
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Escalate to ODE
The community school will have the ability to escalate records which have been flagged by the resident district with a funding impact flag onto ODE for review. In order for the escalation ability to become available, the review must be at least 14 days old. At that time, an escalation icon will appear in the Review display area, on the left side, next to the add comment icon.
Clicking the escalate icon will bring up a new page where the user will indicate through a flag why they are escalating the student along with a descriptive reason. A descriptive reason must be entered into the text area in order for the escalation to be accepted.
The ODE Area Coordinator assigned to the districts involved will receive notification on their Landing Page a record has been escalated for review.
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Do not enter any student identifying information such as student/parent name, address, social security number into the text area as ODE is not permitted to have this information. |
Once the escalation has been saved, it will appear in the Residency Review display area with the 'Reason for Escalation' text being displayed in the Comments column of the reviews. The escalation flag will be displayed in red in the 'Review Flags' column.
Closing/Canceling an Escalation
If the issue regarding a student is resolved after a record has been escalated, or the record was escalated in error, the community school will have the ability to cancel the escalation to ODE. Once a record is escalated, a 'Cancel Escalation' button will appear at the end of the Residency review area of the student detail popup. Clicking on the 'Cancel Escalation' button will close the escalated review and reactivate the original review opened by the Resident district.