The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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It may be desired by the resident districts to generate reports from within the SOES application. One such report may contain a list of students any community school has modified since the resident district last reviewed the students. To generate this report listing, the resident district will want to navigate to the SOES screen. Once there, the user should select the drop down labeled Modified Since Last Review and then select the choice labeled Updated records by CS since last review. At the Review Status drop down, leave blank to select all records that have been modified by a community school since resident district had reviewed them. This listing includes all records with a modified date greater than the date of the last review by the resident district. In combination, a resident district can use any of the selection options to filter the desired output.The export function itself does not include selection criteria options. In all cases, a district must select the desired data within the screen and then click on the 'Export' button.
Once selected, the records can be exported. To do this, click on the Export button. The data is then exported in the desired results have been obtained using the various query options, the data may be exported into a TAB delimited format that can may be saved and imported into a spreadsheet. To do this, click on the Export button.
Community School View
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The student details information may be printed by clicking on the printer icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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