The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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The resident district will have the ability to escalate records which have been auto approved onto ODE for review . which are
- Auto Approved
- Aged out
- Approved with no errors and older than 75 days
Escalation of ODE Auto Approved Records
In order for the escalation ability to become available on auto approved records, the resident district must first add a comment to the auto approval review in effort to work with the community school to resolve the issue before escalating to ODE. If the issue remains unresolved after 14 days, the resident district will have the ability to escalate the record to ODE. At that time, an escalation icon will appear in the Review display area, on the left side, next to the add comment icon.
Escalation of Aged Out and Approved Records
For records which have aged out, the resident district will be able to escalate to ODE for review once the records has reached the aged out status. The resident district does not need to enter a comment prior to the escalation ability to become available for aged out records. The escalation icon will appear once the review status has gone to Aged Out.
Records which were previously approved by the resident district, and are over 75 days old since last updated by the reporting district, may be escalated onto ODE for review. The resident district does not need to enter a comment prior to the escalation ability to become available for these records. The escalation icon will be available for any records with an Approved review status and over 75 days old.
Escalation Form
Clicking the escalate icon will bring up a new page where the user will indicate through a flag why they are escalating the student along with a descriptive reason. An Escalation Flag must be selected and a descriptive reason must be entered into the text area in order for the escalation to be accepted.
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The student details information may be printed by clicking on the printer icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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