The Tuition application is to be used by EMIS reporting entities as means to verify tuition information/payments. This includes payments being paid by the LEA and those being received by the LEA. EMIS reporting entities, ITC staff and ODE personnel have access to the Tuition application.
The Tuition data within ODDEX is populated into the application with the data submitted to ODE as part of the Student (S) Collection Requests; Beginning of Year Student Collection, Midyear Student Collection, End of Year Student Collection, SOES Beginning of Year Student Collection and SOES End of Year Student Collection. The Tuition data is not populated using the Student Cross Reference (S) Collection data submitted to SSDT.
Users may gain access to the Tuition application within ODDEX by using the Tuition application link on the navigation bar or by clicking on one of the blue hyperlinks within the landing page's Tuition Summary areas. See Landing Page for details on its use.
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If comments are present, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.
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If comments are present, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.
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Once the escalation has been saved, it will appear in the Review display area with the 'Reason for Escalation' text being displayed in the Comments column of the reviews. The escalation flag will be displayed in red in the 'Review Flags' column.
Aged Out Escalation
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Escalation of Records older than 30 days
LEA's will have the ability to escalate records which have aged out or are locked from further review due to their age. Once An example of a tuition record's status has been set to ODE Aged Out, the ability to escalate will become available to the Paying LEArecord that is locked from further review due to age is a record which was approved by the Paying LEA and is older than 30 days. Once a tuition record has exceeded 30 days, either the Paying or Educating LEA may escalate the record onto ODE. The same escalation form described above will be used for the escalation of aged out these over age records. The ODE Area Coordinator assigned to the districts involved will receive notification on their Landing Page a tuition record has been escalated for review.
Closing/Canceling an Escalation
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Records which have an open review with an error flag that affects funding are not included in this option. The aging process on these records is stopped once the review is placed with the funding related flag.
Closing/Canceling an Escalation
Resident/Paying Initiated Review
If the Escalation is from a Resident/Paying initiated review, the Paying LEA will have the ability to close the escalation by either adding a new review ('Add Review') or selecting 'Approved to Pay'.
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If the flags are cleared, the escalation is closed with no remaining flags from the Educating/Receiving side.
Aged Out Escalation
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Escalation of Records Older than 30 days
LEA's will not be able to cancel the escalation by selecting the 'Cancel Escalation' button at the bottom of the popup detail window. The escalated review will be closed and the ODE Age Out will be reinstated.
Reviews area after Canceling escalation of ODE Age Out
of a record which is older than 30 days. This includes those records with an ODE Aged Out and Reviewed review status and are older than 30 days.