The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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If during the import of the contact data it is determined a student is attending the same community school as a prior year, the student is being reported with the same resident district IRN as the prior year and has the exact same contact data as the prior year, the record will get set to auto-reviewed. If a resident district has proof a student has moved and the address has not been changed by the community school, the resident district should post a comment on the auto approval and attempt to contact the community school personnel to get the address changed. The resident district will not have the ability to add additional reviews to this student, however, they will have the ability to escalate the student to ODE if need be. Refer to the Escalate to ODE section for details on the escalation process. If updates are later submitted by the community school, the 75 day flagging window opens at that time and the auto approval is closed.
The most recent submitted contact data is displayed for each resident district reported for a student. If a student moves within the same resident district, the historical addresses can be seen by viewing the audit details.
Reviews
By clicking on the 'Add Review' button, the resident district is placed in a new screen, where they have the opportunity to set flags of contention for a student or approve them for funding as reported. The flag options included in this screen shot are for display purposes only. Districts should refer to the ODE web site and SOES reporting documentation for specifics on the flag options available for the current processing year.
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The student details information may be printed by clicking on the printer icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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