The College Credit Plus (CCP) application is to be used by all EMIS reporting entities and Higher Education Institutions (HEI) as means to verify College Credit Plus enrollment, as well as the credit hour rate charged for those courses, for payment to Higher Education Institutions. The EMIS Reporting entities, the Higher Education Institutions, ITC Staff and ODE personnel all have access to this application.
Users can gain access to the CCP application within ODDEX by using the CCP application link on the navigation bar. Depending upon the user's SAFE roles, the user may have access to CCP Student course and/or Agreement data.
...
The HEI will have the ability to find student course records based on several options. The name, SSID and Reported by LEA options are at the student level. Review Status and Record Age are at the student course level.
Find by Term uses the course term submitted by the Higher Ed Institution
...
Using the Export button, the user has the ability to export all Course or Payment data for each student course included in the current selections (Find selections). The data is exported in a TAB delimited format that can be saved and imported into a spreadsheet.
Student Summary Screen
In this summary screen, basic student and course identifiable information is included. The icon in the left most column represents the status of the student's CCP data.
...
Columns in the grid whose headings are blue and contain are sortable. The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading. When sorting by the Course, the records will sort by the course name submitted by the HEI.
Match Score - ODE will compare CCP course data submitted by the district in the Staff/Course (L) Collection with course data provided to Higher Ed by the college. A “Match Score” is assigned to each course based on the degree of match between the two. The degree of match is determined using a set of data points define by ODE. The lower the score, the fewer data points that matched between the two entities. A match score of zero indicates a course was reported by the HEI for a student that the LEA is not reporting any CCP course information for, or the LEA is reporting CCP course information the HEI is not reporting.
The Record Active column indicates whether the record for that SSID is active or inactive.
- false = record is inactive
- true = record is active
Inactive records will be displayed with a strike-thru and are not taken into consideration for payment.
A student may appear in this summary listing more than once. Each entry for a student represents a different CCP course that is being reported. Each student course record must be reviewed (approved or contesting flag) by the LEA.
Clicking on the status icon, SSID or Course hyperlinks will open a popup window showing the full details of the student course information being reported. From the detail popup, the HEI will be able to view any flags/comments entered by the LEA for the student course record.
Student Course Detail
The student course detail popup shows data as it was reported by both the LEA and the HEI. The information at the top, the header information, is the basic information for the student course record. The information at the bottom provides a side-by-side display of what is being reported by the HEI and LEA.
Student course details may be printed by clicking on the Printer icon in the upper left corner.
Inactive records will be displayed with a strike-thru and are not taken into consideration for payment.
A student may appear in this summary listing more than once. Each entry for a student represents a different LEA that is reporting the student.
Clicking on the SSID or higher ed hyperlinks will open a popup window showing the full details of the student course and payment information as available. The detail screen is where all flagging is initiated. Each student course record must be reviewed and approved or flagged by the LEA. If not reviewed or approved within 45 days, the course record will be considered approved by ODE and payment will occur.
Student Course Detail
The student detail screen is divided into 4 sections. The biographical data as reported by the LEA. The Higher Education Reported Data is the course details reported by the HEI. The LEA Payment Responsibility section is the ODE derived data. This section is populated as the payment information is calculated and provided by ODE. The K12 Reported Data section includes all the CCP courses the LEA has reported for the student. The listed of K12 Reported Data is not restricted to courses for the HEI listed on the Higher Education Reported Data section.
The Higher Education Reported Data is the section where districts will focus to review their CCP courses. The data here is that reported by an HEI indicating payment responsibility or there may be data displayed in this section that represents an LEA CCP course for which no HEI agency reported a course for this student.
There is no match up of the data reported in the K12 section and the Higher Education section. The LEA reported course are listed as a reference point.
Higher Ed agencies will want to visually map the Higher Education Reported Data to any displayed LEA Payment Responsibility data rows matching up the course. The LEA Payment data provides the details on how the payment was calculated. Due to the volume of data displayed, some users may have to scroll right to view all the columns or adjust browser window sizes. Data in the far right columns is the least important data and likely only needed when there is a resolution needed with that payment. This Payment Responsibility section may include payments another LEA is responsible for. Inclusion of this data will be seen when the Pmt by Reporting LEA column includes PROP.
Student course details may be printed by clicking on the Printer icon in the upper left corner.
Using the button will return the user to the Summary listing. When using this function, the selections used in the prior query are preserved and the same list of students and HEIs is displayed.
Commenting/Reviews
Once the LEA has reviewed a student course record, the review information will be displayed in the student details popup window in the "Reviews" section. The HEI gets to this by selecting the course link on the detail page. If the LEA set a flag, the flag will appear in the "Review Flags" column. Any associated comments posted by the LEA regarding the flag will appear in the Comments column of the Reviews section. The HEI may add a comment to the review by clicking on the Add Comment icon .
After clicking on the Add Comment icon, an additional popup window is opened that allows a comment to be added. The Shared box is checked by default. Shared comments are viewable by anyone with access to the students information through CCP. By unchecking the shared box, only users within the Commenter's agency will be able to view the comment once it has been saved. Comments are available immediately for viewing once the comment has been saved.
If comments are present for a student course, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/HEI/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
...
HEI's will have the ability to escalate records, which have been flagged by the LEA with a funding related error, onto ODE for review. This is intended to be used if the HEI and LEA are unable to come to a resolution working with one another to resolve the dispute. The escalation ability will become available once the review initiated by the LEA is 14 or more days old. At that time, an escalation icon will appear in the Review display area, on the left side, next to the add comment icon.
...
If the issue regarding a student is resolved after a record has been escalated, or the record was escalated in error, the HEI will have the ability to cancel the escalation to ODE. Once a record is escalated, a 'Cancel Escalation' button will appear at the bottom of the student detail popup. Clicking on the 'Cancel Escalation' button will close the escalated review and reactivate the original review opened by the LEA re-establishing the review flag(s) that were set by the LEA.
Reviews area after canceling an escalation
...