The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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The most recent submitted contact data is displayed for each resident district reported for a student. If a student moves within the same resident district, the historical addresses can be seen by viewing the audit details.
Reviews
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By clicking on the 'Add Review' button, the resident district is placed in a new screen, where they have the opportunity to set flags of contention for a student or approve them for funding as reported. The flag options included in this screen shot are for display purposes only. Districts should refer to the ODE web site and SOES reporting documentation for specifics on the flag options available for the current processing year.
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Once on this screen, a Resident District can click on the 'Reviewed - No Flags' button and the application will automatically clear any flags that had been set by the district and the student is marked as having Resident District approval for Community School funding. If desired, the 'Add Review' button
can be used as well. This will return districts to the Flagging screen. To clear the flags and approve the student from this screen, click on the 'Clear Flags & Mark Reviewed' button
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Escalate to ODE
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The student details information may be printed by clicking on the printer icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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