The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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- false = record is inactive
- true = record is active
A student may appear in this summary listing more than once. Each entry for a student represents a different residency record. Each residency record must be reviewed and approved or flagged by the resident district.
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- Not Reviewable by District due to review window closed
ODE has locked out the SOES data for the year, no further reviews may be posted - Not Reviewable by District due to ODE Override
This message will appear if the record has been auto approved due to no changes in contact data from prior year's reporting. The resident district will still have the ability to add a comment to the auto approval review if they find a discrepancy in the data reported. If the resident district and community school are unable to resolve the issue, once the comment is at least 14 days old, the resident district may escalate the record to ODE.
This message will also appear in the case that ODE has intervened and either approved or denied the record for funding. Records which ODE has approved or denied for funding may not be escalated. - Not Reviewable by District due to age of record
This appears when the record was last updated by the community school over 75 days ago and it has no outstanding flagged reviews. The record has aged out. - Not Reviewable by District due to missing address data
If the community school has not submitted address information for the student, this message will be displayed. The record will not be considered for funding until such time that an address is submitted.
If a resident district does need to flag a student on a record that has aged out, the district should contact their ODE Area Coordinator for assistance.
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The student details information may be printed by clicking on the printer icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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The process of Review and adding comments can occur multiple times.
Escalate to ODE
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The community school will have the ability to escalate records which have been flagged by the resident district with a funding impact flag onto ODE for review. In order for the escalation ability to become available, the review must be at least 14 days old. At that time, an escalation icon will appear in the Review display area, on the left side, next to the add comment icon.
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