The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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Escalated Only allows for filtering by only those records that have been escalated to ODE.
Active Only check box allows a district to eliminate the records associated to inactive review flags during the selections.
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The district has the ability to export all data for each student included in the current selections (Find selections). To do this, click on the button. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
Resident Summary Listing Screen
In this summary screen, basic student identifiable information is included. The flags in the left most column represent the status of the student.
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Columns in the grid whose headings are blue and contain are sortable. The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading.
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Resident Detail Screen
The student information included in this detail screen is submitted by the community school. The biographical data is available on this screen as reference. This section includes the residency detail for a student as well as the guardian information. The First Reported date in this section of data represents the first date data for this SSID was reported into the SOES application. The First Reported Date is not the date used for the SOES record age out process. The Last Updated date is used for that calculation. The section of the screen labeled Educating Entity, is the detail provided about the educating community school(s). The Derived enrollment date is provided by ODE and is derived using business rules. The FTE included in this screen is a calculated figure and represents the student FTE community school is receiving funding for. The FTE is calculated by ODE based on the submitted data. Questions about this value or the derived enrollment dates should be submitted to ODE through your ITC support site.
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The export function itself does not include selection criteria options. In all cases, a district must select the desired data within the screen and then click on the Export button.
Community Summary Listing Screen
The summary screen includes basic student identifying data and a summary listing of residency data based on dates they were a resident.
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- Reg flag - a contesting flag was set by the resident district
- Yellow flag - student is yet to be reviewed by resident district
No flag - reviewed no flags set by resident district
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Community Detail Screen
The detail screen includes the information the community school reported for this student plus the flags posted by the resident district and the comments posted by all entities.
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The student details information may be printed by clicking on the printer icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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