The College Credit Plus (CCP) application is to be used by all EMIS reporting entities and Higher Education Institutions (HEI) as means to verify College Credit Plus enrollment, as well as the credit hour rate charged for those courses, for payment to Higher Education Institutions. The EMIS Reporting entities, the Higher Education Institutions, ITC Staff and ODE personnel all have access to this application.
Users can gain access to the CCP application within ODDEX by using the CCP application link on the navigation bar. Depending upon the user's SAFE roles, the user may have access to CCP Student course and/or Agreement data.
If a user account has access to more than one LEA/HEI, select the appropriate entity from the drop down in the navigation bar. For historical purposes, entities that are closed may be listed in the drop down.
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- Home - Returns user to Landing Page
- CCP - College Credit Plus options. This is a drop-down menu containing
- Students, for viewing Student Course records
- Agreements, for viewing credit hour rate agreements between the LEA and HEI
- Reports, for obtaining reports generated by ODE to aid in reconciling College Credit Plus data. The reports option is available to HEI's only.
- Users - Edit and view of district user information
- Agencies - Edit and view of district level information
- Help - Opens a new browser window for the ODDEX documentation
- About - Shows information regarding the ODDEX application
- Logout - Logs the user out of ODDEX
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Local Educating Agency (LEA) Student Course View
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Using the Export button, the user has the ability to export Course or Payment data for each student course included in the current selections (Find selections). The data is exported in a TAB delimited format that can be saved and imported into a spreadsheet.
CCP Student Summary Screen
In this summary screen, students and higher education course combinations are listed. Each row represents all courses a student is taking at that higher ed.
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Clicking on the SSID or higher ed hyperlinks will open a popup window showing the full details of the student course and payment information as available. The detail screen is where all flagging is initiated. Each student course record must be reviewed and approved or flagged by the LEA. If not approved or flagged with an issue within 45 days, the course record will be considered approved by ODE and payment will occur.
Student Course Detail
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The student detail screen is divided into 4 sections.
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Using the Return to Summary button will return the user to the Summary listing. When using this function, the selections used in the prior query are preserved and the same list of students and HEIs are displayed.
Reviews
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By clicking on one of the Review buttons, Review or Approve, the LEA can review a course. When selecting the Review button, the user is placed in a new screen where they have the opportunity to set flags of contention for a student course or approve the course for payment as reported. The flag options included in this screen shot are for display purposes only, as they may change at any given time. Districts should refer to the ODE web site and CCP reporting documentation for specifics on the flag options available for the current processing year.
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The process of Review and adding comments may occur multiple times.
Escalate to
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ODE
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The LEA will have the ability to escalate records onto ODE for review. Once a record has reached the Aged Out status, the LEA will be able to escalate to ODE for review. No prior comment is required in order for the escalation ability to be available for aged out records. The escalation iconwill appear in the Review display area, on the left side, once the review status has been set to ODE Aged Out.
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Do not enter any student identifying information such as student/parent name, address, social security number into the text area as ODE is not permitted to have this information. |
Once the escalation has been saved, it will appear in the Review display area with the 'Reason for Escalation' text being displayed in the Comments column of the reviews. The escalation flag will be displayed in red in the 'Review Flags' column.
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The LEA will review the Agreement by clicking on the "Review Agreement" button. Clicking on this button will take the user to a new screen where they may approve or reject the agreement. If rejecting the agreement, a reason for the rejection must be entered in the "Comment" area of the form.
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The user may print the agreement details by clicking on the Printer icon in the upper left corner.
Higher Education Institution (HEI) View
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Clicking on the SSID or LEA hyperlinks will go to a page showing the full details of student course and payment information as available. Each student course record must be reviewed and approved or flagged by the LEA. If not reviewed or approved within 45 days, the course record will be considered approved by ODE and payment will occur.
Student Course Detail
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The student detail screen is divided into 4 sections.
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After clicking on the Add Comment icon, an additional popup window is opened that allows a comment to be added. The Shared box is checked by default. Shared comments are viewable by anyone with access to the students information through CCP. By unchecking the shared box, only users within the Commenter's agency will be able to view the comment once it has been saved. Comments are available immediately for viewing once the comment has been saved.
If comments are present for a student course, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/HEI/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
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HEI's will have the ability to escalate records, which have been flagged by the LEA with a funding related error, onto ODE for review. This is intended to be used if the HEI and LEA are unable to come to a resolution working with one another to resolve the dispute. At that time, an escalation icon will appear on the left side in the Reviews display area of the Course Details popup.
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Do not enter any student identifying information such as student/parent name, address, social security number into the text area as ODE is not permitted to have this information. |
Once the escalation has been saved, it will appear in the Review display area with the 'Reason for Escalation' text being displayed in the Comments column of the reviews. The escalation flag will be displayed in red in the 'Review Flags' column.
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If the agreement has not been modified, approved, or rejected in 45 days, the agreement will be automatically aged out and considered approved for funding.