The Tuition application is to be used by EMIS reporting entities as means to verify tuition information/payments. This includes payments being paid by the LEA and those being received by the LEA. EMIS reporting entities, ITC staff and ODE personnel have access to the Tuition application.
The Tuition data within ODDEX is populated into the application with the data submitted to ODE as part of the Student (S) Collection Requests; Beginning of Year Student Collection, Midyear Student Collection, End of Year Student Collection, SOES Beginning of Year Student Collection and SOES End of Year Student Collection. The Tuition data is not populated using the Student Cross Reference (S) Collection data submitted to SSDT.
Users may gain access to the Tuition application within ODDEX by using the Tuition application link on the navigation bar or by clicking on one of the blue hyperlinks within the landing page's Tuition Summary areas. See Landing Page for details on its use.
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- How received
- Disability
- Tuition type
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Reviews
By clicking on the 'Add Review' button the LEA is placed in a new screen where they have the ability to set flags of contention regarding the tuition information being reported by the Educating LEA. The flag options shown in the following screen shot are for display purposes only. Flag options may change at any given time. Districts should refer to the ODE website and Tuition reporting documentation for the current processing year.
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If comments are present, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.
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- How received
- Disability
- Tuition type
Editing
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The Educating LEA has the ability to manually update the following information regarding the student.
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- Manual indicates that the data was manually updated through the Tuition module of ODDEX
- EMIS indicates the data was obtained through an EMIS-R student contact data collection
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When the headings show the Manual indicator, these values are no longer modified by the EMIS-R contact import process. These become locked against any future contact updates as submitted by the district. Once these values have been manually updated once, they must be manually updated for the remainder of the reporting year.
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If comments are present, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.
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The ODE Area Coordinator assigned to the districts involved will receive notification on their Landing Page a tuition record has been escalated for review.
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Do not enter any student identifying information such as student/parent name, address, social security number into the text area as ODE is not permitted to have this information. |
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Once the escalation has been saved, it will appear in the Review display area with the 'Reason for Escalation' text being displayed in the Comments column of the reviews. The escalation flag will be displayed in red in the 'Review Flags' column.
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LEA's will not be able to cancel the escalation of a record which is older than 30 days. This includes those records with an ODE Aged Out and Reviewed review status and are older than 30 days.