The Tuition module is broken into a Paying view and Educating view. This page will discuss the Educating district's view and available functions for tuition data.
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Districts will have the ability to use the various Find options. Selections by name, SSID, and Gender are at the student level. The user can select combinations of options. When doing so, if the Clear is not used, when the user returns to the same screen, their last used selection options will be populated as the default. The Clear option may be used clear all of the selection options, if left cleared, all records will be returned for the Find.
The find by Review Status includes these choices:
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When selecting any of the Review Status options which contain New , an additional input field will appear allowing the user to specify the number of Days Since New. Enter a numeric value in this field that signifies the number of days to count backwards to, from the current date, for a staring point in the lookup. For example, if the current date is March 15th and you wish to see all records which are new since March 1st, enter 15 in the Days Since New field. If a value is not entered in the Days Since New field, the users last login date will be used to determine which records are new.
Record Age is determined by calculating the number of days between the last modified date and the current date. Find by record age includes the following choices:
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In this summary screen, basic student information is included. The icon in the left most column represents the status of the students tuition data. Students that have uploaded document(s) will be indicated with a document icon 
on the right side of the row.
Status Icons
- Red / X Icon
- No funding - Yellow / Exclamation Point Icon
- Attention is needed or not yet reviewed - Green / Check Mark Icon
- Approved for funding or aged out
Columns in the grid whose headings are blue and contain are
are sortable. The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading.
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The student tuition detail page shows data about the student as it was reported by the Educating LEA. Any reviews, initiated by either the Resident/Paying LEA or Educating LEA, will also be displayed. The user will be able to add a review, escalate a review or add a comment to a review through the student detail popup.
Student details may be printed by clicking on the Printer icon 
in the upper left corner.
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Clicking the edit icon will open an additional popup window allowing the user to update the data.
Anchor placement placement
Placement By
| placement | |
| placement |
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The Order Date must be entered in MM/DD/YYYY format including the slashes. The date may be hand entered into the text box or entered by using the date picker. By clicking on the calendar icon next to the date text box, a date picker will be opened allowing the user to select a date.
Anchor parentAddress parentAddress
Parent and Address
| parentAddress | |
| parentAddress |
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| Note | ||
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ODE Personnel will be able to see the audit information for any uploaded documents. ODE Personnel will be unable to see the description, full filename or download the document. Care should be taken to not include any student identifying information in the filename or description whenever possible. This includes the student name, SSN, parent/guardian name and address. Rather than using student name or initials, it is recommended to use the SSID. As opposed to using parent/guardian name, simply state parent or guardian. |
Once a document has been uploaded, it will be displayed in the Documents section of the Student Detail page. If a document is downloadable, the filename will appear as a link. The Educating LEA may delete a document they previously uploaded at any time. This may be done by using the Delete icon 
to the left of the filename. Once a document has been deleted, the details of the document upload will remain, but the document will no longer be downloadable. The documents will expire for downloading after a predetermined amount of time. Refer to ODE's Tuition Manual for the number of days to expiration. The Last Date to Download column will show the latest date the document will remain downloadable unless deleted by the Educating LEA prior to that date. Once the last date to download has been passed, the document will be deleted by the system and will no longer be downloadable.
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By clicking on the 'Add Review' button the LEA is placed in a new screen where they have the ability to set flags of contention regarding the tuition information being reported. The flag options shown in the following screen shot are for display purposes only. Flag options may change at any given time. Districts should refer to the ODE website and Tuition reporting documentation for the current processing year.
In the Note box, the LEA may add comments pertaining to the flag they are setting. These notes are visible to the Paying LEA and anyone who has a minimum of read-only access to the Tuition module for the two LEA's involved.Notes entered and saved can not be deleted. Information entered in Notes will appear in the student detail review area in the column labeled 'Comments'.
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After clicking on the Add Comment icon, an additional popup window is opened that allows a comment to be added. The Shared box is checked by default. Shared comments are viewable by anyone with access to the students information through Tuition. By unchecking the shared box, only users within the Commenter's agency will be able to view the comment once it has been saved. Comments are available for viewing immediately after saving.
If comments are present, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.
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