The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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The view of the data within this application is dependent on whether you have authorized access to a community school or a resident district along with access roles.
Navigation Bar
- Home - Returns user to Landing Page
- Students - All students reported for district
- Users - Edit and view of district user information
- Agencies - Edit and view of district level information
- District drop down - If user has roles to access multiple entities, choose one to narrow data set. If user has access to more than one, the first alphabetically will appear.
- Year drop down - The current school year is populated
- Logout - Logs the user out of ODDEX
Resident Resident District View
From the summary screen, you will see a listing of all students any community or STEM district has reported to SOES, as residing in your district.
Districts will have the ability to use the various find options. Selections by name, SSID, and Gender are at the student level. The find by review status includes these choices:
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The district has the ability to export the data for each student as found on the current screen. To do this, click on the icon. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
ODDEX Summary Screen
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In this summary screen, basic student identifiable information is included. The flags in the left most column represent the status of the student.
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The student information included in this detail screen is submitted by the community school. The biographical data is available on this screen as reference. This section includes the residency detail for a student as well as the guardian information. The First Reported date in this section of data represents the first date data for this SSID was reported into the SOES application. The section of the screen labeled Educating Entity, is the detail provided about the educating community school(s). The Derived enrollment date is provided by ODE and is derived using business rules. The FTE included in this screen is a calculated figure and represents the student FTE community school is receiving funding for. The FTE is calculated by ODE based on the submitted data. Questions about this value or the derived enrollment dates should be submitted to ODE through your ITC support site.
Reviews
By clicking on the button, the resident district is placed in a new screen, where they have the opportunity to set flags of contention for a student or approve them for funding as reported.
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In the Note box, districts can add comments about the flag they set. These notes are visible to the Community School that reported the student, all personnel in your district with access to SOES, your ITC support staff and ODE. Notes entered and saved, can not be deleted. What is entered will appear in the detail screen in the column labeled 'Comments'. See more details on the use of 'Comments' in following sections of this document.
When setting the flags, the following submission buttons may be available:
- Save Flags - Saves the flag(s) checked by the district and any notes entered about the flag(s)
- Reviewed - No Flags - District is indicating the student has been approved for community school funding
- Clear Flags & Mark Reviewed - this is indicating the student did have a flag set, but the flag can be cleared now and the student is approved for community school funding
- Cancel - Leaves the screen with no changes saved
All saved information is written back to the database and is available immediately for viewing by both the resident district and the community school. Depending on the flags set, the student may also move to a new column on the Landing Page of both the Resident District and the Community School.
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The flags show in the Review Flags area and anything entered in the Notes area of the flagging screen, will show in the Comments section of this detail screen.
Commenting
Once a flag has been set by the resident district, those with access to do so at either the community school or the resident district can add additional comments to this student by clicking on the Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments entered and saved, can not be deleted.
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If a resident district did not post any reviews, the No Reviews informational line will be displayed.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments entered and saved, can not be deleted.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data.
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