The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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A record appearing as auto-reviewed indicates during the import process it was determined the student is attending the same community school as a prior year, the student is being reported with the same resident district IRN and the same contact data. The resident district will not have the ability to add additional reviews to this student, it is locked except for commenting until a time the community school updates one of the prior mentioned data pieces. If updates were submitted by the community school, the 75 day flagging window opens at that time. If a resident district has proof a student has moved, they should attempt to contact the community school personnel to get the address changed. As needed, the resident district can also contact their Area Coordinator.
Reviews
By clicking on the button, the resident district is placed in a new screen, where they have the opportunity to set flags of contention for a student or approve them for funding as reported. The flag options included in this screen shot are for display purposes only. Districts should refer to the ODE web site and SOES reporting documentation for specifics on the flag options available for the current processing year.
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If a message appears at the bottom of the detail screen when attempting to review a record, this indicates the record was last updated by the Community School over 75 days ago, the address is blank or the student was auto-reviewed. In the case where it is after 75 days, the time to review flag the record by the resident district has expired. If a resident district does need to flag a student on a record that has aged out, the district should contact their ODE Area Coordinator for assistance.
Commenting
Once a flag has been set by the resident district, those with access to do so at either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments entered and saved, can not be deleted or modified.
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The student details information may be printed by clicking on the print icon in the upper left corner of the student details popup window.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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