The Tuition application is to be used by EMIS reporting entities as means to verify tuition information/payments. This includes payments being paid by the LEA and those being received by the LEA. EMIS reporting entities, ITC staff and ODE personnel have access to the Tuition application
Users can gain access to the Tuition application within ODDEX by using the Tuition application link on the navigation bar or by clicking on one of the blue hyperlinks within the landing page's Tuition Summary areas. See Landing Page for details on its use.
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The student tuition detail popup shows data about the student as it was reported by the Educating LEA. Any reviews, initiated by either the Resident/Paying LEA or Educating LEA, will also be displayed. The user will be able to add a review, escalate a review or add a comment to a review through the student detail popup.
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If comments are present, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.
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Clicking on the flag icon or SSID hyperlink will open a popup window showing the full details of the student's tuition information being reported by the Educating LEA. The detail popup window is where all flagging and entry of any comments may be made.
Student Detail
The student tuition detail popup shows data about the student as it was reported by the Educating LEA. Any reviews, initiated by either the Resident/Paying LEA or Educating LEA, will also be displayed. The user will be able to add a review, escalate a review or add a comment to a review through the student detail popup.
Student details may be printed by clicking on the Printer icon in the upper left corner.
Reviews
By clicking on the 'Add Review' button , the LEA is placed in a new screen where they have the ability to set flags of contention regarding the tuition information being reported. The flag options shown in the following screen shot are for display purposes only. Flag options may change at any given time. Districts should refer to the ODE website and Tuition reporting documentation for the current processing year.
In the Note box, the LEA may add comments pertaining to the flag they are setting. These notes are visible to the Paying LEA and anyone who has a minimum of read-only access to the Tuition module for the two LEA's involved.Notes entered and saved can not be deleted. Information entered in Notes will appear in the student detail review area in the column labeled 'Comments'.
When adding a review, the following buttons may be available:
- Save Flags - Save the checked flag(s) and any notes entered about the flag(s)
- Clear Flags & Approve to Pay - indicates there was a flag set on the student, but the flag may now be cleared, there is no contention on the student
- Cancel - Leaves the review form with no changes saved