The Tuition application is to be used by EMIS reporting entities as means to verify tuition information/payments. This includes payments being paid by the LEA and those being received by the LEA. EMIS reporting entities, ITC staff and ODE personnel have access to the Tuition application
Users can gain access to the Tuition application within ODDEX by using the Tuition application link on the navigation bar or by clicking on one of the blue hyperlinks within the landing page's Tuition Summary areas. See Landing Page for details on its use.
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Districts will have the ability to use the various Find options. Selections by name, SSID, and Gender are at the student level.
The find by Review Status includes these choices:
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In this summary screen, basic student information is included. The flags in the left most column represent the status of the students tuition data.
- Red flag - a review flag was set by Resident district
- Yellow flag - student has not been reviewed by Resident district
- No flag - student has been reviewed, no active flags
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The student tuition detail popup shows data about the student as it was reported by the Educating LEA. Any reviews, initiated by either the Resident/Paying LEA or Educating LEA, will also be displayed. The user will be able to add a review, escalate a review or add a comment to a review through the student detail popup.
Student details may be printed by clicking on the Printer icon in the upper left corner.
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If comments are present, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.
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Districts will have the ability to use the various Find options. Selections by name, SSID, and Gender are at the student level.
The find by Review Status includes these choices:
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In this summary screen, basic student information is included. The flags in the left most column represent the status of the students tuition data.
- Red flag - a review flag was set by either the Paying or Educating district
- Yellow flag - student has not been reviewed by Educating district
- No flag - student has been reviewed, no active flags
Columns in the grid whose headings are blue and contain are sortable. The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading.
The Record Active column indicated indicates whether the record for that SSID is active or inactive. Inactive records are displayed with a strike-thru and are not taken into consideration for payment.
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The student tuition detail popup shows data about the student as it was reported by the Educating LEA. Any reviews, initiated by either the Resident/Paying LEA or Educating LEA, will also be displayed. The user will be able to add a review, escalate a review or add a comment to a review through the student detail popup.
Student details may be printed by clicking on the Printer icon in the upper left corner.
Editing
The Educating LEA has the ability to manually update the following information regarding the student.
- Parent name
- Address
- Court placement
Those users with update access or higher to Tuition will have the ability to edit this information. These users will see the edit icon next to each of the editable pieces of information. Clicking the edit icon will open an additional popup window allowing the user to update the data.
Court Placement
Any court placement information for the student will have to be manually entered. This data is not included in the EMIS-R data collections.
Parent and Address
The parent and address information for the student may be populated through data submitted through an EMIS-R Student data contact collection. This data may be manually updated by the Educating LEA for tuition reporting purposes. Manually changing the data through the Tuition module will have no effect on the student elsewhere throughout the ODDEX application. Any updates affect the Tuition module only.
The headings for this data will include "(EMIS)" or "(Manual)" to allow easy identification of how the data was populated.
- Manual indicates that the data was manually updated through the Tuition module of ODDEX
- EMIS indicates the data was obtaining through an EMIS-R student contact data collection
Reviews
By clicking on the 'Add Review' button , the LEA is placed in a new screen where they have the ability to set flags of contention regarding the tuition information being reported. The flag options shown in the following screen shot are for display purposes only. Flag options may change at any given time. Districts should refer to the ODE website and Tuition reporting documentation for the current processing year.
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If comments are present, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.