The Tuition application is to be used by EMIS reporting entities as means to verify tuition information/payments. This includes payments being paid by the LEA and those being received by the LEA. EMIS reporting entities, ITC staff and ODE personnel have access to the Tuition application
Users can gain access to the Tuition application within ODDEX by using the Tuition application link on the navigation bar or by clicking on one of the blue hyperlinks within the landing page's Tuition Summary areas. See Landing Page for details on its use.
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By clicking on the 'Add Review' button , the LEA is placed in a new screen where they have the ability to set flags of contention regarding the tuition information being reported by the Educating LEA. The flag options shown in the following screen shot are for display purposes only. Flag options may change at any given time. Districts should refer to the ODE website and Tuition reporting documentation for the current processing year.
In the Note box, the LEA may add comments pertaining to the flag they are setting. These notes are visible to the Educating LEA and anyone who has at least read-only access to the Tuition module for the two LEA's involved.Notes entered and saved can not be deleted. Information entered in Notes will appear in the student detail review area in the column labeled 'Comments'.
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- Save Flags - Save the checked flag(s) and any notes entered about the flag(s)
- Approved to Pay - No Flags - Paying district is indicating the student has been approved for tuition payment
- Clear Flags & Approve to Pay - indicates there was a flag set on the student, but the flag may now be cleared and the student is approved for tuition payment
- Cancel - Leaves the review form with no changes saved
Commenting
Once a review has been added, the ability to comment on the review will be available. Both the Educating and Paying LEA's may add comments to a review that was initiated by the Paying LEA. Comments may be added by clicking the Add Comment icon in the Reviews section of the student detail popup. Comments entered and saved can not be deleted or modified.
After clicking on the Add Comment icon, an additional popup window is opened that allows a comment to be added. The Shared box is checked by default. Shared comments are viewable by anyone with access to the students information through Tuition. By unchecking the shared box, only users within the Commenter's agency will be able to view the comment once it has been saved. Comments are available for viewing viewing immediately after saving.
If comments are present, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.
Escalating to ODE
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