The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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Districts will have the ability to use the various find options. Selections by name, SSID, and Gender are at the student level.
The find by review status includes these choices:
- Blank - all records
- New
- No Activity
- New flags/comments
- Flags/Comments
- Reviewed
- ODE override
- Inactive
The find by Reported By allows a resident district the ability to select a specific community school IRN who is reporting your resident students as attending. All community school IRNs who have reported students pointing to you are included in this selection drop down.
The find by Record Age includes these choices:
- 30 days or less
- 31-45 days
- 46-75 days
- age over 75 days
The age of the record is determined by the last modified date. It is not determined by the first submitted date.
Selections also include a Active Only check box. This allows a district to eliminate the records associated to inactive review flags during the selections.
Also available is the selection of records updated modified since last review. This selection allows the Resident district to select only the records a community school has made new comments on, or students they have submitted new data for. The choices are:
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The district has the ability to export all data for each student included in the current selections. To do this, click on the 
button. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
SOES Summary Screen
In this summary screen, basic student identifiable information is included. The flags in the left most column represent the status of the student.
- Reg flag - a contesting flag was set by the resident district
- Yellow flag - student is yet to be reviewed by resident district
- No flag - reviewed no flags set by resident district
The Record Actiive column indicates whether the record for that SSID is active or inactive.
- false = record is inactive
- true = record is active
A student may appear in this summary listing more than once. Each entry for a student represents a different residency record. Each residency record must be reviewed and approved or flagged by the resident district.
To get to the detail information about a student, a district can click on either the flag icon or the SSID. This detail pop-up screen is where all flagging by a resident district is completed, as well as entry of any comments.
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In the Educating Entity section of the detail pop-up, districts can see a summary of Audit information about a record by clicking on the icon to the left. The Audit information will include any updates to the records.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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