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Districts will have the ability to use the various find options. Selections by name, SSID, and Gender are at the student level. The find by review status includes these choices:
- Blank - all records
- New
Not reviewed
Reviewed new activity
Reviewed with errors
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- No Activity
- New flags/comments
- Flags/Comments
- Reviewed
Also available is the selection of records modified since last review. This selection allows the Resident district to select only the records a community school has made new comments on, or students they have submitted new data for. The choices are:
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- Reg flag - a contesting flag was set by the resident district
- Yellow flag - student is yet to be reviewed by resident district
- Green flag - resident district has agreed with data community school has submitted and approved the student for community school funding
To get to the detail information about a student, a district can click on either the flag icon or the SSID. This detail pop-up screen is where all flagging by a resident district is completed, as well as entry of any comments.
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The student information included in this detail screen is submitted by the community school. The biographical data is available on this screen as reference. The Derived enrollment date is provided by ODE and is derived using business rulesThis section includes the residency detail for a student as well as the guardian information. The First Reported date in this section of data represents the first date data for this SSID was reported into the SOES application. The section of the screen labeled Educating Entity, is the detail provided about the educating community school. The Derived enrollment date is provided by ODE and is derived using business rules. The FTE included in this screen is a calculated figure and represents the student FTE community school is receiving funding for. The FTE is calculated by ODE based on the submitted data. Questions about this value should be submitted to ODE through your ITC support staff.
By clicking on the button, the resident district is placed in a new screen, where they have the opportunity to set flags of contention for a student or approve them for funding as reported.
The flags to set are determined by ODE. A clear definition of these flags can be found on ODE's web site and searching for their the SOES reporting guide.
In the Note box, districts can add comments about the flag they set. These notes are visible to the Community School that reported the student, all personnel in your district with access to SOES, your ITC support staff and ODE. Notes entered and saved, can not be deleted. What is entered here will appear in the detail screen in the column labeled 'Comments'. See more details on the user use of 'Comments' in following sections of this document.
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All saved information is written back to the database and is available immediately for viewing by both the resident district and the community school. Depending on the flags set, the student may also move to a new column on both districts the Landing Page of both the Resident District and the Community School.
Resident District Detail Screen after flags get set.
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If comments are present for a student, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the individual who posted the comment.
The process of Review and adding comments can occur multiple times.
When a resident district is ready to approve the information about this student for funding, personnel will need to return to the Detail screen for a student.
Once on this screen, a Resident District can click on the icon and the application will automatically clear any flags that had been set by the district and the student is marked as having Resident District approval for Community School funding. If desired, the
icon can be used as well. This will return districts to the Flagging screen. To clear the flags and approve the student from this screen, click on the
icon.
Community School