The Tuition application is to be used by EMIS reporting entities as means to verify tuition information/payments. This includes payments being paid by the LEA and those being received by the LEA. EMIS reporting entities, ITC staff and ODE personnel have access to the Tuition application.
Users may gain access to the Tuition application within ODDEX by using the Tuition application link on the navigation bar or by clicking on one of the blue hyperlinks within the landing page's Tuition Summary areas. See Landing Page for details on its use.
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- Save Flags - Save the checked flag(s) and any notes entered about the flag(s)
- Approved to Pay - No Flags - Paying district is indicating the student has been approved for tuition payment
- Clear Flags & Approve to Pay - indicates there was a flag set on the student, but the flag may now be cleared and the student is approved for tuition payment
- Cancel - Leaves the review form with no changes saved
Commenting
Once a review has been added, the ability to comment on the review If a message appears Not Reviewable by District at the bottom of the detail screen, this indicates the record is over 30 days old, or the address and parent are blank.
Commenting
Once a review has been added, the ability to comment on the review will be available. Both the Educating and Paying LEA's may add comments to a review that was initiated by the Paying LEA. Comments may be added by clicking the Add Comment icon in the Reviews section of the student detail popup. Comments entered and saved can not be deleted or modified.
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If comments are present, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.
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The parent and address information for the student may be populated through data submitted through an EMIS-R Student data contact collection. This data may also be manually updated by the Educating LEA for tuition reporting purposes. The address to be included here is determined by ORC and depends on the situation. Districts should consult the ORC or contact their ODE Area Coordinator if uncertain what must be reported. If the contact data is not known to the Educating district, Unknown can be entered in the parent last name and first line of the address to allow a review to occur. Manually changing the data through the Tuition module will have no effect on the student elsewhere throughout the ODDEX application. Any updates affect the Tuition module only.
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- Save Flags - Save the checked flag(s) and any notes entered about the flag(s)
- Clear Flags & Approve to Pay - indicates there was a flag set on the student, but the flag may now be cleared, there is no contention on the student
- Cancel - Leaves the review form with no changes saved
If a message appears Not Reviewable by District at the bottom of the detail screen, this indicates the record is over 30 days old, or the address and parent are blank.
Commenting
Once a review has been added, the ability to comment on the review will be available. Both the Paying and Educating LEA's may add comments to a review that was initiated by the Educating LEA. Comments may be added by clicking the Add Comment icon in the Reviews section of the student detail popup. Comments entered and saved can not be deleted or modified.
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If comments are present, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments may occur multiple times.
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