The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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Reviews
By clicking on the button, the resident district is placed in a new screen, where they have the opportunity to set flags of contention for a student or approve them for funding as reported.
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Resident District Detail Screen after flags get set.
The flags show in the Review Flags area and anything entered in the Notes area of the flagging screen, will show in the Comments section of this detail screen.
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Once a flag has been set by the resident district, those with access to do so at either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. The Shared box is checked by default. Shared comments are viewable by anyone with access to the students information through SOES. By unchecking the shared box, only users within the Commenter's agency will be able to view the comment once it has been saved. Comments are available immediately for viewing once the comment has been saved.
If comments are present for a student, the name of the individual who posted the comment will be a hyperlink. Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.
The process of Review and adding comments can occur multiple times.
When a resident district is ready to approve the information about this student for funding, personnel will need to return to the Detail screen for a student.
Once on this screen, a Resident District can click on the the button button and the application will automatically clear any flags that had been set by the district and the student is marked as having Resident District approval for Community School funding. If desired, the the
button button can be used as well. This will return districts to the Flagging screen. To clear the flags and approve the student from this screen, click on the
button button.
Resident District Reports
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In the Educating Entity section of the detail pop-up, districts can see a summary of Audit information about a record by clicking on the icon to the left. The Audit information will include any updates to the records.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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