The SOES application is used by community schools, STEM schools and resident districts for determination of student enrollment and residency. This system allows resident districts to review the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flags. The application allows the charter and STEM districts to view resident district comments and flagging values. In addition, if there is ODE involvement for a particular student, that also is visible to all districts associated with the student SSID.
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The ability to select by Residency Changed Since is also provided. This option will allow selection of only those records changed by a resident district since a specific date. To enter a date, the district can click on the small ellipse icon to the right of the text box for a pop-up calendar selection.
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Selections by Resident Of can also be made. This selection allows a Community School to select only students who are being reported as a resident of a specific IRN. In the drop down, only the IRNs the Community School is reporting data for are included.
Find by Address includes these choices:
- Blank - all records
- Students with empty/no address
- Students with address
The find box can be collapsed clicking on the lower left corner icon .
The district has the ability to export the data for students in the current selection. After entering the various selection options and then clicking on the button, click on the
button. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
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In the Educating Entity section of the detail pop-up, districts can see a summary of Audit information about a record by clicking on the icon to the left. The Audit information will include any updates to the records.
Commenting
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Add Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments can not be entered until a review is posted by the resident district. Comments entered and saved, can not be deleted or modified.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing as part of the Reviews box data. Once a comment has been saved it can not be changed or deleted. Comments are marked shared by default. Anyone who has access to this student's data through SOES will be able to see the comment that has been posted. If the shared box is unchecked, only those users within the commenter's agency will be able to view the comment.
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