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SERS New Hire Report Options
This option allows the user to create a new employee enrollment file to upload to the SERS website. SERS New Hire will create a report and can create a submission file for new employees, rehired employees and employees who have had a lapse in service.
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| Note |
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Criteria needed for an employee to be on the SERS New Hire report- An employee has to have a SERS payroll item with the new employee box checked |
SERS New Hire File Layout
- Header Record Layout
- Detail Record Layout
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| Field Nbr | Start Position | Field Description | Field Length | Comments |
|---|---|---|---|---|
| 1 | 1 | Record Identifier | 2 | Identifies Enrollment Detail record.
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| 2 | 3 | SSN | 9 | The Social Security Number of the
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| 3 | 12 | Last Name | 25 | Employee's last name
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| 4 | 37 | First Name | 25 | Employee's first name
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| 5 | 62 | Middle Name | 25 | Employee's middle name
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| 6 | 87 | Name Prefix | 14 | Employee's prefix name
Valid values include:
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| 7 | 101 | Name Suffix | 4 | Employee's suffix name
Valid values include:
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| 8 | 105 | Employer ID | 5 | A unique five-digit number assigned to each employer by SERS.
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| 9 | 110 | Address1 | 50 | Address 1 line of the employee's address.
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| 10 | 160 | Address2 | 50 | Address 2 line of the employee's address.
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| 11 | 210 | Suite | 10 | The suite, apartment, unit or building of the employee's address.
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| 12 | 220 | City | 50 | The city where the employee resides.
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| 13 | 270 | State | 2 | The two letter state code of the employee's address.
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| 14 | 272 | Zip | 5 | Zip code of the employee's address
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| 15 | 277 | Zip4 | 4 | Zip +4 of the employee's address
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| 16 | 281 | Date of Birth | 8 | Date of Birth of the employee.
Example: 19750101 (The first four digits For single digit months like January, the |
| 17 | 289 | Gender | 1 | Gender of the employee
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| 18 | 290 | First Date of Service | 8 | Employee's first date of service
Example: 19750101 (The first four digits For single digit months like January, the |
| 19 | 298 | Job Classification | 2 | Job classification of the employment
Valid values include:
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| 20 | 300 | Field 20 | 1 | For future use
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| 21 | 301 | Marital Status | 3 | Marital Status of the employee. Valid values include:
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| 22 | 304 | Field 22 | 8 | For future use
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| 23 | 312 | Phone number | 10 | Phone number of the employee
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| 24 | 322 | 50 | Email address of the employee
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Record size = 371