A Pay Distributions are created for each employee. This will determine how an employee should be paid, either by Direct Deposit or Check.
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To create a report from the Grid, please click on the Report documentation link to find the How to Steps: Report
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Search/View Pay Distributions
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To use the 'Highlight Viewer', select the row in the grid to view. The 'Highlight Viewer' on the right hand side will appear:
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Pay Distributions are to be created for each employee. This will determine how an employee should be paid, either by Direct Deposit or Check: |
Create Pay DistributionsCreate Pay Distributions
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If a new bank is added, the Routing Number has to be added to the ACH Destination first before the employee can be added to Pay Distributions. |
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Info Message will appear if the Pay Distribution is already created for this employee. Will take you to Edit mode:
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1. Click on 
to select an employee from the drop down box and click on 'Continue':
2. Click on 
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3. Once open, select the Type of Pay Distribution, DIRDEP or CHECK, from the drop down box and click on 'Continue':
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4. Enter in the required Information:
Field Definitions
Code is the Pay Distribution code. Any code can be used, alpha or numeric. This field is mandatory.
An Abbreviation can be added for this Pay Distribution.
An Account Number field contains the account number to which the amount deducted on this record should be posted.
The amount of the direct deposit or check can be deducted as a Fixed Or Percent amount.
Depending in the option chosen for the Fixed or percent field, either a dollar amount or percentage will be entered in the Rate field.
The Start date is the pay date of the payroll for which the Pay Distribution should start being deducted.
The Stop date needs to be prior to the pay date of the payroll for which the Pay Distribution should stop being deducted.
Priority
There are 4 Direct Deposit Type's available for direct deposit
- Automated Deposit (Demand Credit Records)
- Prenotification of Demand Credit Authorization
- Automated Deposit (Savings Account Credit Records)
- Prenotification of Savings Credit Authorization
ACH Information
Each financial institution has its own identification (routing) number. This identification number can be selected from the Ach Destination. These routing numbers need to be entered first in the CORE/ACH Destination option.
The districts now have the option to have mulitple banks to choose from under the Ach Source. The banks need to be setup first in the CORE/ACH Source
Standard CF
- Code 1 is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
- Code 2 is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
- Date is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
- Money 1 is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
- Money 2 is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
- Text is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
5. Click on Save to create the Pay Distribution, click on cancel to not create the Pay Distribution and return to the Query.
Edit Pay Distribution
Pay Distributions that have been previously posted to the system may be modified.
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4. Click on Save to accept the changes, click on Cancel to not save the changes and return to the Pay Distribution.
Delete Pay Distribution
The Delete function may be used to delete a Pay Distribution.
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