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Field Definiations Definitions 

• • The accrual rate for leave is entered in the Accum Per Month field.  This is the rate (if any) at which you want each leave to be incremented when the Leave Accumulation program is ran (Processing/Benefit Update and Projection/Accrual). For example, most districts accumulate sick leave at a rate of 1.25 days per month. The 1.25 days (or 10 hours) would be placed in this field. Personal leave is often reset and not accumulated, so an accum/month would not have to be entered. 
    
    
  • The Leave Unit is the unit in which the benefits are stored. It can be hours or daily. This benefit unit is applied to all leave benefits. When an absence is entered in CORE/ATTENDANCE it must be given the same unit as appears on the employee's Leaves record. This means that hours cannot be used for one leave benefit and days for another.  An Error will be produced:
    
    
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  • The Max Leave Amount field keeps the leave balances from exceeding maximums as set-up by the district. Maximums must be entered for any leave that will be accruing. Personal leave does not need a maximum if it is reset.
    
    
  • The Reset Value option is only for Personal leave but is an option for Sick and Vacation now.  If a district automatically resets personal leave each year, the number of days or hours of personal leave granted to an employee at the beginning of the year is placed here. When the reset option of the Leave Accumulation program is run, the personal leave balance is set to the amount in this field.
    
    
  • Sick, personal, and vacation all have Balance fields. The fields contain the most up-to-date balances available. When an absence is posted in CORE/ATTENDANCE, this field will be adjusted. This field cannot be changed. Any changes that need to be made to the balance can be made through CORE/ATTENDANCE.
    
    
  • The Accumulate Based on Hours field is for Hourly employees only.  This flag will determine if the employee will be eligible for Current Service Hours.  This field will be used in junction with Current Service Hours and Service Hours Accumulator fields.
    
    
  • The Advanced Units Used field contains the number of advanced sick days/hours an employee has used so far.  This field will grow once the employee starts using his advanced days given each payroll.  Once the employee accumulates enough sick days to pay back the Advanced days, this Advanced Units used will decrease each month. 
    
    
  • The Max Advanced Leave contains the number of advanced sick days/hours available to an employee. The employee is given extra Sick days to use once his Regular Sick leave balance is gone.  This is the Max days he can use.
    
    
  • The  will be checked if employee is eligible for this type of leave.  If employee is not eligible for a type of Leave, it will not show on the employees Leave screen.
    
    
  • The Current service hours contains the service hours accumulated per pay for part-time employees.  These hours are used in Processing/Benefit Update and Projection/Part Time Sick Leave Accrual to determine part-time employees sick leave accumulation based on 80 hours of service.
    
    
  • The Service Hours Accumulator is for Hourly employees. Per H.B. 153, this should be 4.6 for hourly employees.  This rate would need to be determined for a daily employee.  To update this field, the districts will use Processing/Benefit Update and Projection/Part Time Sick Leave Accrual option, to determine a part-time employees sick leave based on 80 hours of service. 

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1. From the Core menu select 'Leaves'
2. Then select 'Accumulation'
3. Click on
4. Select Employee, Position and Leave to add by clicking on the  arrows.
5. The Leave Unit will automatically be added.
6. Can enter a 'Description' or leave blank
7. Enter a 'Length' for the Accrual. 
8. Enter a 'Transaction Date' for the posting dateReported-This tracks whether or not the accumulation amount has been included on the pay stub.  It is very similar to the 'used' amount, which is normally displayed on the check stub.
9. Click on to save desired changes to the Employee's Accumulation, click on Cancel to not post changes and return to the Accumulations grid.
   

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Edit Employee Accumulation Leave

Only fields that are allowed to be edited will be displayed.

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