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Criteria needed for an employee to be on the STRS New Hire report- An employee has to have a STRS =450 payroll item with the new employee box checked |
STRS New Hire Record Layout
Field | Field Name | Description | Start Loc | Field Length | Format | Required | Valid Values |
|---|---|---|---|---|---|---|---|
| 1 | Record Type | Identifies record for STRS Ohio processing | 1 | 4 | Char(4) | Required | NM=New Hire |
| 2 | Employer Id | Assigned by STRS. (The first digit for city school districts is the letter "c") | 5 | 4 | Char(4) | Required | STRS Ohio Employer Nbr |
| 3 | First Date on Payroll | Date employee starts work | 9 | 10 | Date MM/DD/CCYY | Required | Date |
| 4 | Social Security Number | Social Security Number of employee | 19 | 9 | Integer(9) ZZZZZZZZ9 | Required | Numeric |
| 5 | Last name | Last name of employee | 28 | 25 | Char(25) | Required | No punctuation except dash |
| 6 | First name | First name of employee | 53 | 15 | Char(15) | Required | No punctuation except dash |
| 7 | Birth Date | Birth date of employee | 68 | 10 | Date MM/DD/CCYY | Required | Date |
| 8 | Gender | Gender of employee | 78 | 1 | Char(1) | Required | F=Female M=Male |
| 9 | Address | Delivery address | 79 | 40 | Char(40) | Required | No punctuation except dash |
| 10 | City Name | City Name | 119 | 20 | Char(20) | Required | |
| 11 | State Code | United States Postal Service (USPS) abbreviation for state | 139 | 2 | Char(2) | Required | USPS assigned State Code ** = Foreign address |
| 12 | Zip Code | Code assigned by United States Postal Service (USPS) to identify a specific geographic delivery area | 141 | 5 | Integer(5) ZZZZ9 | Required (Domestic address) | Numeric |
| 13 | ARP | Identifies higher education faculty eligible to elect an alternative retirement plan (ARP). Note: Only applicable to college & university employers | 146 | 1 | Char(1) | Optional | Y= Eligible for ARP N=Ineligible/Not applicable |
| 14 | Email Address | Primary Email Address of Employee | 147 | 50 | Char(50) | RequiredOptional | No punctuation except dash |
| 15 | Phone Number | Phone Number of Employee | 197 | 10 | Integer(10) ZZZZZZZZZ9 | RequiredOptional | No punctuation except dash |
| 16 | Phone Number Type | Type of Phone Number of Employee | 207 | 1 | Char(1) | RequiredOptional | C=Cell Phone H=Home Phone |
| 17 | Reserved | Space reserved for future use | 208 | 49 | Char(49) | Reserved | Spaces |
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