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- In the Transfer Type field select from the following:
- Payroll ACH Transfer Data
- Health Savings Account ACH transfer data
- In the ACH Transfer Code enter the three digit (including any leading zeroes) transfer ID to be used for the ACH transfer ID. The ACH transfer type along with the 3 digit transfer ID make up the total identifier (key) for this ACH transfer header record.
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- In the Organization Name field enter the name of the district (up to 16 characters) that is transmitting the transactions. This field is used for identifying the source of the entry/transaction and also used as a description for the receiver. This is the Company Name on the ACH file batch header record. This will also appear as part of the information on the employee bank statements.
- The Organization ID Designator field offers the following options:
- 1 - IRS Employer Identification Number (EIN)
- 3 - Data Universal Numbering Systems (DUNS)
- 9 - User Assigned number
- Financial Institution Assigned Number
- In the Organization ID Number field, enter the district's ID number. The district's Federal tax ID (EIN) number is normally used as the District ID Number. The processing bank may require their own customer ID number. This field makes up the last 9 characters of the Company Identification on the ACH file batch header record.
- In the Originating DFI field, enter the first 8 digits of the routing number for the Depository Financial Institution (DFI) originating the entries. This field makes up the Originating DFI Identification on the ACH file batch header record.
- The Originating Status field offers the following options:
- 0 - ADV file prepared by an ACH operator.
- 1 - ADV File Prepared By ACH Operator.
- Identifies the Originator as a depository financial institution Depository Financial Institution which has agreed to be bound by the ACH rules.
- 2 - Identifies the Originator as a Federal government entity Government Entity or agency not subject to the ACH rules.
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- In the Entry Description field enter a description (up to 10 characters) that will be used when displaying back to the Receiver. If this field is left blank, the default, PAYROLL, will be used. This field represents the Company Entry Description on the Batch header record.
- In the Trace Routing Number field enter the first 8 digits of the routing number of the Originating DFI. In some cases the processing bank may require a different routing number be used on the detail PPD entries than what is used on the Batch header record. This routing number may not be the same as the routing number entered for the Originating DFI. The district trace routing number makes up the first 8 characters of the Trace Number on the ACH file PPD Entry Detail Record.
- In the Number of batches field enter the type of file to be generated for ACH submission:
- S - Single batch file
- M - Multiple batch file
- Receiving banks have different requirements pertaining to the number of batches that may be in the ACH file they receive. Some banks require what they refer to as a Balanced File. This type of file contains mixed debit and credit entries in a single batch. The multiple batch file will place all credit entries into a batch and all debit entries into a batch (resulting in 2 batches) within the ACH file. ITC should contact receiving bank to determine whether they expect a single batch file or a multiple batch file.
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| Note |
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| The Direct Deposit Clearing fields are generally used only when a district has a third party originate their ACH transfer and the third party requires the district have a clearing account at their financial institution |
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- In the Credit Account Status field, enter one of the following:
- Yes, create a live credit transaction Create A Live Credit Transaction -
- Yes, create a pre-note credit transaction.
- No, DO NOT create a credit transaction Create A Pre-Note Credit Transaction.
- DO NOT Create A Credit Transaction.
- In the Debit Account Status field, enter one of the following:
- Yes, create a live debit transaction.
- Yes, create a pre-note debit transaction.
- Create A Live Debit Transaction.
- Create A Pre-Note Debit Transaction.
- DO NOT Create A Debit Transaction.
- In the Account Number field, enter the account number for the direct deposit clearing account.
- If Credit or Debit Account Status is set to Live or Pre-note , then an Account number is required.
- In the ACH Number field, enter the routing number for the bank where the direct deposit clearing account resides.
- If Credit or Debit Account Status is set to Live or Pre-note , then an ACH number is required.
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To create a report from the Grid, please click on the Report documentation link to find the How to Steps: Report
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