Q- How do I report SERS days and hours?

A- When a stretch paid employee compensation is set up with a job calendar defined, with work days, the number of work days that are within the period beginning and ending date of the pay you are processing will be counted toward SERS service days.

If that compensation record is setup with retire hours or hours per day, when the pay is initialized the system takes the number of work days on the job calendar and the hours per day or retire hours and calculates the appropriate retirement hours.

If a regular paid employee is being paid for extra work using a MIS, OT, etc -PAY TYPE in FUTURE or CURRENT Retire Hours need to be manually entered in.

If an employee is paid on a supplemental position once or twice a year a non-contract compensation should be created with the pay amount. default calendar and number of pays respectively.

The district can add the payment to FUTURE when the employee is to be paid. OR If desired FUTURE can be used using the Effective Date field. The district can enter the pay information and then add in a date within the pay period they will be getting paid (not the pay date) in the Effective Date field. When that date falls within the period beginning and ending date range for a pay it will be pulled into the payroll.

If an employee is on a default job calendar then attendance days need to be added in Core/Attendance, that fall within that pay period. If multiple days are being added (example-for a coaching position) that is paid once or twice a year these days should be entered using Adjustments. You can add adjustments for SERS Days and SERS Hours. And they will pull in on the pay report as well as the SERS report.

*NOTE*-If adjustments are used the date being used must fall within the current Posting Period the district is in. When entering adjustments for SERS days and Hours you must use the pay date.

If retirement days/hours were missed for a prior pay then manual corrections must be made for the days/hours on the eSERS system.

Q- What is the difference between the Audit Trail report and the Auditable Events Report?

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