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Refund a payroll item during a regular Payroll
1. Go to Core/ Payroll Item.
1a2. Find Find the employee using the grid and type in a few characters of the Last Name, First Name or Number.
2a. Locate the Payroll Item you will be processing the refund for and click on 
. - OR -
22b. Go Go to the Dashboard 
and type in a few characters of Last name, First name or Number then click on employee from the list of names provided.
2a2c. Click on the Payroll Items tab.
32d. Locate Locate the Payroll Item you will be processing the refund for and click on .
43. Go to the Error Adjustments section and click on
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54. Add the refund Amount as a negative number, a Description and a Date (only if you wish to process this refund at a later time. Date should be within the period beginning and and ending date of a payroll being processed not not the Pay Date. If you wish to process now leave date blank.)
6. 5 Click on Save.
76. If If there is an Employer error adjustment involved you will need to scroll to the Employer Error Adjustment section and click on
87. Add the refund Amount as a negative number, a Description and a Date (only if you wish to process this refund at a later time. If Date should be within the period beginning and and ending date of a payroll being processed not the Pay Date. If you wish to process now leave Date field blank. )
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If there is employer pickup involved ex-Medicare, Retirement, etc. check the |
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If you want to delete the entire Employee or Employer Error Adjustment record click the |
98. Initialize your payroll. On the Pay Report you will see the refund amount:
109. Complete the Payroll processing.
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To refund a Payroll Item in USPS-R without Processing a payroll.
This process if is normally used when an employee is no longer employed at the district or if the district wishes to refund the payment to the employee immediately.
Follow Steps 1-6 7 above.
Go to Processing/Payroll Item Refund.
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7. Transfer the ACHSXXXXXXXX.txt file to your desktop or a folder of your choosing and upload the file to the bank’s website. 8. To refund the
Adjusting Employer Paid Amount Without Refund Processing
- To enter in the refunded employer amount without processing through a pay go to Core/Adjustments and click
92. Find the Employee, the Payroll Item from the drop down, the Type-Board Amount of payroll item from the drop down. Enter a Transaction Date or choose date from the calendar.
Enter the refund Amount as a negative figure. A Description can be added if desired. 10
3.. Click 
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If there is employer pickup involved ex-Medicare, Retirement you may also need to add an Adjustment for Type- Board Pickup Amount of Payroll Item. ** |
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If a refund Adjustment for the board is not processed through a pay, you will need to manually updated USAS as there is not a file that is created when processing using Adjustments. |