| Panel | |
|---|---|
|
...
| Note |
|---|
Criteria needed for an employee to be on the SERS New Hire report- An employee has to have a SERS =400 payroll item with the new employee box checked |
Example of School Employees Retirement System New Hires Report
...
| Field Nbr | Start Position | Field Description | Field Length | Comments |
|---|---|---|---|---|
| 1 | 1 | Record Identifier | 2 | Identifies Enrollment Detail record.
|
| 2 | 3 | SSN | 9 | The Social Security Number of the
|
| 3 | 12 | Last Name | 25 | Employee's last name
|
| 4 | 37 | First Name | 25 | Employee's first name
|
| 5 | 62 | Middle Name | 25 | Employee's middle name
|
| 6 | 87 | Name Prefix | 14 | Employee's prefix name
Valid values include:
|
| 7 | 101 | Name Suffix | 4 | Employee's suffix name
Valid values include:
|
| 8 | 105 | Employer ID | 5 | A unique five-digit number assigned to each employer by SERS.
|
| 9 | 110 | Address1 | 50 | Address 1 line of the employee's address.
|
| 10 | 160 | Address2 | 50 | Address 2 line of the employee's address.
|
| 11 | 210 | Suite | 10 | The suite, apartment, unit or building of the employee's address.
|
| 12 | 220 | City | 50 | The city where the employee resides.
|
| 13 | 270 | State | 2 | The two letter state code of the employee's address.
|
| 14 | 272 | Zip | 5 | Zip code of the employee's address
|
| 15 | 277 | Zip4 | 4 | Zip +4 of the employee's address
|
| 16 | 281 | Date of Birth | 8 | Date of Birth of the employee.
Example: 19750101 (The first four digits For single digit months like January, the |
| 17 | 289 | Gender | 1 | Gender of the employee
|
| 18 | 290 | First Date of Service | 8 | Employee's first date of service
Example: 19750101 (The first four digits For single digit months like January, the |
| 19 | 298 | Job Classification | 2 | Job classification of the employment
Valid values include:
|
| 20 | 300 | Field 20 | 1 | For future use
|
| 21 | 301 | Marital Status | 3 | Marital Status of the employee. Valid values include:
|
| 22 | 304 | Field 22 | 8 | For future use
|
| 23 | 312 | Phone number | 10 | Phone number of the employee
|
| 24 | 322 | 50 | Email address of the employee
|
Record size = 371
Error Messages
Error Date of Birth is required for Employee
Error Gender is required for Employee
Error Address - Street 1 is required for Employee
Error Address - City is required for Employee
Error Address - State is required for Employee
Error Address - Postal Code is required for Employee
To correct these errors, go to Employee Grid and put in information needed.
Submission file will not generate until all errors corrected
SERS New Hire Report Video
...