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Employee
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To view Archive Employees
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SIFF Date Collector - If the employee is archived, then the employee and position/compensations will not be included, even if the compensation is not marked as archived. Marking the employee as archived keeps everything from being in the collection. If an individual compensation is marked as archived, but the employee is not archived, then the compensation will not be included because it is archived, but the employee will be included, provided the report to EMIS flag is true. |
To view archive Employees, click on the 
on the top of the grid. This will show the employee in the grid and in other Core options.
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- Number is the employee's identification number.
- The Number is determined by a Configuration Setting under the Admin-Module Configuration option. Under Admin-Module Configuration, there is an option 'Employee Number Automatic Generation Configuration', that will allow the district to set whether to use employee numbers, the increment for assigning numbers, how many letters to use from the last name, and a starting value for the employee numbers. If this configuration is setup, the software should auto-generate the numbers for the district. If this is NOT setup, the user will have to enter in the number manually.
- SSN is the social security number of the employee. ITIN number entered (starting with 9), will show with all zero's for the employee on the W2 Report, W2 Form, XML and submission file. If SSN needs to be changed, edit and enter correct SSN.
- The Credential Id field should contain the Ohio Credential ID in the format XX9999999 (9 characters only) for certified staff. The Non-Certificate Employee ID is located in the 'State Reporting' section.
- The EMIS ID is the employee's State Staff ID. This is only required if the employee is reportable to EMIS and the SSN is not available.
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- Last Name if the name that needs to be printed on the employee's W2 differs from the employee name desired on the employee's check, values may be entered in the legal name fields. The regular name fields will be used if the legal name fields are left blank.
- First Name if the name that needs to be printed on the employee's W2 differs from the employee name desired on the employee's check, values may be entered in the legal name fields. The regular name fields will be used if the legal name fields are left blank.
- Middle Name if the name that needs to be printed on the employee's W2 differs from the employee name desired on the employee's check, values may be entered in the legal name fields. The regular name fields will be used if the legal name fields are left blank.
- Suffix if the name that needs to be printed on the employee's W2 differs from the employee name desired on the employee's check, values may be entered in the legal name fields. The regular name fields will be used if the legal name fields are left blank.
Address
- Street 1 Employee's street/delivery address. This should be the actual street address or post office box.
- Street 2 Employee's location address. Examples: Apt. #, Attention, Suite.
- City name of the city where this employee resides.
- State name of the state where the employee resides in.
- Postal Code the postal code is the zip code.
- Does the employee have a Foreign Address? If the employee has a foreign address check the associated box
if not leave the box unchecked. - Enter the Province if applicable.
- If the employee has a foreign address, enter the applicable country code, in the Country field.
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