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This process is normally used when an employee is no longer employed at the district, is not getting paid on the next payroll or if the district wishes to refund the payment to the employee immediately.
1. Follow Steps 1-7 above.2. Go to Processing/Payroll Item Refund.
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- Choose the Payment Option (Check Payment)
- Bank Account (Default Bank Account is defaulted or you can choose from the drop down)
- Starting Check Number will automatically default to the next available Payroll Check Number
- Transaction Date is already defaulted to the current date. This can be changed if desired
- Choose the Output Format (XML-export file for printing or PDF)
- Pay Plan (Choose from drop down)
- File Name is defaulted (PayrollItemRefundYYYY-MM_DD.xml) can be changed if desired
- Click
32. Transfer the PayrollItemRefund.xml file to your desktop or a folder of your choosing to upload the file to your printing software to print out the check.
43. For ACH Processing:
- Choose the Payment Option (ACH Electronic Payment)
- Transaction Date is already defaulted to the current date. This can be changed if desired
- Choose the ACH Source (Payroll ACH Transfer) from the drop down
- Pay Plan (Choose from drop down)
- File Name is defaulted (ACH_BankName.txt) can be changed if desired
- Click
54.Transfer the ACHSXXXXXXXX.txt file to your desktop or a folder of your choosing and upload the file to the bank’s website.
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