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- In the Entry Description field enter a description (up to 10 characters) that will be used when displaying back to the Receiver. If this field is left blank, the default, PAYROLL, will be used. This field represents the Company Entry Description on the Batch header record.
- In the Trace Routing Number field enter the first 8 digits of the routing number of the Originating DFI. In some cases the processing bank may require a different routing number be used on the detail PPD entries than what is used on the Batch header record. This routing number may not be the same as the routing number entered for the Originating DFI. The district trace routing number makes up the first 8 characters of the Trace Number on the ACH file PPD Entry Detail Record.
- In the Number of batches field enter the type of file to be generated for ACH submission:
- Single batch file
- Service Class Code: ACH Mixed Debits and Credits ‘200’
- Multiple batch file
- Service Class Code: ACH Credits Only ‘220’
- Receiving banks have different requirements pertaining to the number of batches that may be in the ACH file they receive. Some banks require what they refer to as a Balanced File. This type of file contains mixed debit and credit entries in a single batch. The multiple batch file will place all credit entries into a batch and all debit entries into a batch (resulting in 2 batches) within the ACH file. ITC should contact receiving bank to determine whether they expect a single batch file or a multiple batch file.
- Single batch file
| Note |
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| The Direct Deposit Clearing fields are generally used only when a district has a third party originate their ACH transfer and the third party requires the district have a clearing account at their financial institution |
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