Employee

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To view Archive Employees

To view archive Employees, click on the  on the top of the grid. This will show the employee in the grid and in other Core options.

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• Last Name if the name that needs to be printed on the employee's W2 differs from the employee name desired on the employee's check, values may be entered in the legal name fields. The regular name fields will be used if the legal name fields are left blank.
• First Name if the name that needs to be printed on the employee's W2 differs from the employee name desired on the employee's check, values may be entered in the legal name fields. The regular name fields will be used if the legal name fields are left blank.
• Middle Name if the name that needs to be printed on the employee's W2 differs from the employee name desired on the employee's check, values may be entered in the legal name fields. The regular name fields will be used if the legal name fields are left blank.
• Suffix if the name that needs to be printed on the employee's W2 differs from the employee name desired on the employee's check, values may be entered in the legal name fields. The regular name fields will be used if the legal name fields are left blank.

Address

• Street 1  Employee's street/delivery address.  This should be the actual street address or post office box.
• Street 2  Employee's location address.  Examples:  Apt. #, Attention, Suite.
• City name of the city where this employee resides.
• State name of the state where the employee resides in.
• Postal Code the postal code is the zip code.
• Does the employee have a Foreign Address? If the employee has a foreign address check the associated box  if not leave the box unchecked.
• Enter the Province if applicable.
• If the employee has a foreign address, enter the applicable country code, in the Country field.

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• An employee's Marital Status can be Single, Married or Unstated. 
• If the Employee Archived field is checked, the employee will not be displayed . If the Employee Archived field is unchecked, the employee will be displayed .  Archiving an employee will stop everything for this employee and hide them from view on other Core selections.
• -Does the employee have enough years of service and are they old enough to retire?  if the employee is eligible for retirement check the associated box. If not eligible for retirement leave box unchecked. (District use field)
• check if employee will receive an Email of their Direct Deposit Notice 
• Gender refers to the employee's sex. This is a required field for STRS New Hire reporting
  • F - Female
  • M - Male
  • Blank - Unstated
• Whether or not an employee is fluent in at least one foreign language is entered in the Multilingual field.
• Indicates in the  check box whether or not this employee has been reported to the Ohio Department of Human Services.
  • If box is unchecked, the employee will be included on the ODFJS New Hire Report. Once reported, the box will be checked automatically.
• If the employee is  check the associated box. If the employee is not ODJFS reportable leave this box unchecked.
  • If the ODJFS Reportable box is checked, these reports use this field:
    • Quarter Report
    • Pay Report
    • Employee Master Report
    • During posting of payroll, to calculate ODJFS amounts
• The OSDI Code refers to the Ohio School District Income tax applicable to the employee. This field is used for the Soap Service and EMIS Soap Service.
• For Part-time (benefits) employees who qualify for sick leave accrual per HB153. If they are eligible for benefits check the associated box  If they are not eligible for benefits leave the box unchecked.
  
  • Please note this field is specifically used to determine if the employee should have sick leave accumulated based on hours of service worked. You should not mark an employee as part time if this alternate sick leave tracking method does not apply
• If this employee record is to be reported to EMIS check the associated box . If this employee record is not reportable to EMIS leave the associated box unchecked :
  • **Having the 'Report to EMIS' unchecked, this will stop the employee and position/compensation from being included in the SIFF data collector**
  • **If the employee is marked as reportable to EMIS, then the employee will be included in the collection, Employee (CI) information.  The Positions/Compensations (CK) are collected separately, so if the Position/Compensation is marked as not reportable, then it will not be included in the Position collection**
• Spouse First Name this field can be used to enter in the name of the employee's spouse (If applicable)
• The Sub Days field contains the days of the week the sub prefers to be called for work.

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