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Employee
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To view Archive Employees
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SIFF Date Collector - If the employee is archived, then the employee and position/compensations will not be included, even if the compensation is not marked as archived. Marking the employee as archived keeps everything from being in the collection. If an individual compensation is marked as archived, but the employee is not archived, then the compensation will not be included because it is archived, but the employee will be included, provided the report to EMIS flag is true. |
To view archive Employees, click on the 
on the top of the grid. This will show the employee in the grid and in other Core options.
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- Last Name if the name that needs to be printed on the employee's W2 differs from the employee name desired on the employee's check, values may be entered in the legal name fields. The regular name fields will be used if the legal name fields are left blank.
- First Name if the name that needs to be printed on the employee's W2 differs from the employee name desired on the employee's check, values may be entered in the legal name fields. The regular name fields will be used if the legal name fields are left blank.
- Middle Name if the name that needs to be printed on the employee's W2 differs from the employee name desired on the employee's check, values may be entered in the legal name fields. The regular name fields will be used if the legal name fields are left blank.
- Suffix if the name that needs to be printed on the employee's W2 differs from the employee name desired on the employee's check, values may be entered in the legal name fields. The regular name fields will be used if the legal name fields are left blank.
Address
- Street 1 Employee's street/delivery address. This should be the actual street address or post office box.
- Street 2 Employee's location address. Examples: Apt. #, Attention, Suite.
- City name of the city where this employee resides.
- State name of the state where the employee resides in.
- Postal Code the postal code is the zip code.
- Does the employee have a Foreign Address? If the employee has a foreign address check the associated box
if not leave the box unchecked. - Enter the Province if applicable.
- If the employee has a foreign address, enter the applicable country code, in the Country field.
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- Birth Date enter the employee's birth date.
- Hire Date enter enter the employee's hire date. This Hire date is used for the EMIS Employee reporting.
- The Last Paid Date will update with each payroll run, if paid.
- The ODJFS Hire Date field is the date the employee was hired by the district and is the date used for reporting to the Ohio Department of Human Services.
- The date the employee is considered no longer employed is entered in the Termination Date field. This field is used to determine the length of the employment relationship when calculating service credit for STRS employees. EMIS also uses this date if no Position Termination date is entered.
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